reduction in time on credit card reconciliation

less admin related to a trip

visibility into spend

Issue Mobilexpense cards with built-in policy control

Set limits, budgets, and rules before money is spent.

Connect your existing cards and bank accounts

Keep your current banking relationships while centralising all spend data.

See company spending in real time

Every payment flows into one system with receipts, policies, and approvals attached.

Freeze, unfreeze and terminate

One-click security controls. Freeze a card instantly if something looks wrong, then unfreeze or terminate permanently.

Company-wide and per-card limits

Set budgets at the company, department, or individual level with real-time alerts when thresholds are reached.

Block merchants and categories

Restrict spending by merchant, category, or ATM permissions: policies enforced automatically on every transaction.

Expense management

Out-of-policy spend gets flagged so small finance teams can quickly see what needs attention.

Integrations

No more data siloes or copy-pasting. Connect your favourite tools and control spending everywhere.

Daily allowances

No need to manually research daily allowance rates or changing per diem rules when it's handled automatically.

See every euro in real time

Instead of sharing bank cards or manually reimbursing expenses, Sarah issues Mobilexpense cards.

Stop chasing receipts

Employees can upload receipts directly from their app, so Sarah no longer chases people.

Enjoy built-in spend controls

Sarah can immediately see who spent what and which expenses are outside policy.

With spreadsheets and manual processes

With Mobilexpense and Mobilexpense cards

Chasing receipts

You spend hours following up for missing receipts

Submit expenses fast from a phone or desktop

Checking expenses

You only notice unusual spending after exports

See company spending in real time

Month-end closing

Missing receipts, incomplete files, and last-minute fixes

Everything is already organised and visible

Issuing and cancelling a company card

Takes time, paperwork, and back-and-forth emails

Create and issue virtual cards instantly

Controlling subscriptions and online spend

Forgotten subscriptions are difficult to track

Use dedicated cards with better visibility and control

Supporting a lean team

Expense admin feels impossible without hiring more people

Works like extra hires without increasing headcount

Exporting to accounting or other systems

Data is siloed and spreadsheets require manual cleanup

Expenses export and integrate into your accounting system

Built-in VAT and local tax rules

Per diem rates pre-configured for EU countries

GDPR-compliant

Minimum 15 users

Use your existing corporate cards (BYOC)

Transactions from existing cards are automatically imported into Mobilexpense. Each transaction is linked to the right employee.

Connect your existing HR and finance tools

Employee data is synced automatically from your tools like Personio, Xero, DATEV and so many more integrations. Roles, departments, and approvals are kept in sync.

Integrate with your ERP system

Whether it’s a simple export or a full integration: expenses are pre-coded and ready to book. Data flows into your system in the right format.

"I can import expense reports in just a few minutes. It used to take hours"

Betty Bajec, HR and Payroll Administrator

"It takes half the time to have immediate insights of expenses"

Anna, Travel consultant and office manager at Kaaiman Reizen

"The introduction of the portal has resulted in significant time savings for everyone."

Marielle ten Rouwelaar, Secretariaat & Office Manager at Rugby Nederland

Mobilexpense is built for growing businesses that need more control, visibility and automation across company spending. The platform is best suited for companies with a minimum of 15 users.

No. You can either use Mobilexpense corporate cards or keep your existing corporate cards through Bring Your Own Card (BYOC).

Mobilexpense cards are Visa credit cards fully embedded in Declaree, offering near real-time transaction visibility, automated receipt capture and built-in spend controls.

Mobilexpense combines expense management and spend control inside one platform while giving companies flexibility. Unlike some providers, you do not need to replace your existing bank cards or finance systems to gain automation, policy enforcement and spend visibility.

For more information about how we compare to competitors, read this blog.

Mobilexpense cards can be issued to companies incorporated in certain European countries. Eligibility is determined by the company’s registered address, not by where employees travel or spend.

Setup time depends on the size of your organisation, workflows and integrations.

Mobilexpense cards are Visa credit cards (virtual and physical)

Instant virtual and physical card issuing.
Spend limits and merchant controls.
Vendor-specific cards for budget control.
Automated receipt capture and policy enforcement.
0% FX markup on international spending.
Apple Pay compatibility.
Integrated VAT and compliance workflows.

Yes. Employees can submit expenses directly through the Mobilexpense mobile app.

After making a payment, employees can submit and capture their receipt and submit the expense within the same workflow.

This helps reduce manual admin, lost receipts and out-of-pocket spending.

Yes. Mobilexpense is designed to support secure expense management and compliance workflows for European businesses.

3 Step checklist to reduce business costs

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Updated VAT, Mileage and Allowance Rates for 2023

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Improve Expense Report Control With Automation

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By company size

By region

By product

Spend management solution for small businesses

Automate expense tracking and see spend in real time with company cards.

Trusted by 3,000+ European companies to manage spend

reduction in time on credit card reconciliation

less admin related to a trip

visibility into spend

The business credit card built for how small businesses spend

Issue Mobilexpense cards with built-in policy control

Set limits, budgets, and rules before money is spent.

Connect your existing cards and bank accounts

Keep your current banking relationships while centralising all spend data.

See company spending in real time

Every payment flows into one system with receipts, policies, and approvals attached.

Freeze, unfreeze and terminate

Company-wide and per-card limits

Block merchants and categories

All the tools your team needs to eliminate expense admin headaches

Expense management

Integrations

Daily allowances

From stretched-thin to operational relief in 3 easy steps

See every euro in real time

Stop chasing receipts

Enjoy built-in spend controls

Simplify your expense workflow without adding headcount

Make your existing bank cards smarterwithout changing providers

Use your existing corporate cards (BYOC)

Connect your existing HR and finance tools

Integrate with your ERP system

Integrates into the systems you already use

Imagine what finance could do with hours back

According to real customer stories, finance teams spend up to 50% less time managing expenses and 86% less time reconciling company cards.

"I can import expense reports in just a few minutes. It used to take hours"

"It takes half the time to have immediate insights of expenses"

"The introduction of the portal has resulted in significant time savings for everyone."

Get a tailored product walkthrough

FAQs

Stay ahead with knowledge

3 Step checklist to reduce business costs

Updated VAT, Mileage and Allowance Rates for 2023

Improve Expense Report Control With Automation

Trusted by 3,000+ companies to automate expense management and compliance.

All the tools your team needs to
eliminate expense admin headaches

Make your existing bank cards smarter
without changing providers