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Find the perfect fit for your company and employees

Only pay for what you really need with Mobilexpense. All plans come with customer support and are designed to fit your specific needs.

The perfect solution for paperless expense management for mid-sized European companies with local compliance needs.

Starting from

€6 per user per month

minimum 20 user licences
  • Real-time & offline OCR expense capture
  • Automatic per diem calculation
  • Debit & credit card integration
  • Dedicated expert onboarding team

The best compliant all-in-one employee expense management solution for multinationals and large organisations.

Contact us

Price on demand

  • Global regulatory compliance
  • Open ecosystem for ERP, HR, payroll & cards
  • Control automation with OCR & AI
  • Automated reporting & insights
  • Seamless travel integration

All features and add-ons

GDPR compliant

Our solution is GDPR compliant, and our data centres are located in Europe, further ensuring data security. Data is retained for the appropriate legal period, up to 10 years.

Personalised support

Our customers all benefit from free, personalised support and guidance to ensure the best fit possible.

Mobile & desktop app

Our solutions are available on both mobile and desktop, for iOS and Android.

Real-time OCR

Our OCR reads receipts at lightning speed to extract relevant expense data.

Global compliance

The solution is continually updated with foreign VAT rates, mileage rates, daily allowances & regulatory reporting requirements for 70+ countries.

Automated mileages

Automatically calculate legal mileage expenses with our Google Maps integration and add them to your expenses.

Compliant daily allowances

Automatically calculate legal daily allowances and add them to your expenses. Choose to apply the legal rates or company-specific rates.

Automated business rules and workflows

Create customised approval and control workflows based on spend limits, projects, cost centres, etc. Manage complex approval and escalation workflows.

Automated expense policies

Implement tailored business rules and spend limits per category for each group of employees.

Accounting & ERP connection

Automatically push accounting files to and import data from your ERP or payroll software.

Card feed integration

Link your corporate cards (incl. lodge cards) to automatically import business expenses. Transactions are automatically matched to expense entries for quick and easy submission.

Compliant digital archiving

Enjoy legal paperless archiving thanks to our compliant solution which includes digital signature in selected countries, homologation in Spain and GoBD support in Germany.

Push notifications & reminders

Receive push notifications for new transactions, approvals and more as well as automatic reminders for pending actions.

SAF-T support

Add vendor information to expenses, incl. VAT number resolution, for SAF-T compliant tax reporting.

HCP transparency pack

Link expenses to Health Care Professionals for Sunshine Act compliant expense reporting.

Reporting & Analytics

Access our extensive catalogue of reporting tools for deeper insight into your spending and benefit from advanced analytics with dynamic graphs, reports and statistics.

VAT recovery

Facilitate VAT recovery on your business expenses or integrate our solution with a VAT recovery service.

Online booking tool integration

Integrate your OBT or travel agent to access travel booking from your travel requests.

SpendController & intelligent sampling

SpendController and sampling automate expense control based on OCR, human validation, business rules & local regulations, allowing you to inspect only discrepant reports.

Missing receipt & affidavit

Allow users to provide a sworn affidavit in place of a missing receipt for expense reimbursement.

Custom look & feel

Make our solution your own by integrating your logo and colour scheme.

Duplicate recognition

Automatically recognise and flag duplicate entries, blocking them from being submitted or processed.

Expense split

Easily split a business expense into sub-transactions for greater allocation accuracy.

Single Sign On

Use Microsoft Azure or ADFS SSO for easier employee authentication and better identity and permission management.

Optimised for tax consultants

Manage multiple client entities and personalise our white-label solution to your brand for easy recognition.

Assistant function

Designate an assistant or deputy to fulfil your expense management tasks on your behalf.

Multi-entity

Administrators can easily switch between and manage the organisation's multiple expense entities based on defined roles.

Multi-language

Our solutions are available in multiple languages including English, French, German, Dutch, Swedish, Spanish and more.

Spanish homologation

Our solution is homologated in Spain for paperless expense processing and data storage.

Cash advance

Register cash advances in any currency and auto-clear expenses against advances.

Data export

Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.

Cost centres & units

Configure multiple cost centres and units/projects for automated cost allocation.

Ready to make your expenses effortless?