Clear ESG and CO₂ reporting 

Drive your strategy forward. Turn mobility data into compliance-ready insights

Eliminate the manual error that
comes with estimation
Ensure compliance with local legislation
Track real environmental impact

employee calculating his mileage co2 emissions

1,7m app users count on us for expense management

Good for your business. Even better for a sustainable future. 

Reliable data source

Uses public and regularly updated data from the Dutch RDW database for utmost accuracy.

Seamless reporting

Create customisable reports for internal use or audits. Delivered in the format your country's authorities expect.

Easy, user-friendly input

Use our mobile-friendly app to manage expenses on the go, whether you're on the road or between meetings.

Track and optimise ESG impact at the transaction level 

Support sustainable business practices

Our latest ESG solution, developed with Deloitte, brings sustainability into the heart of your finance operations. It captures data where it happens: at the transaction level.

Configurable fields by expense category to align with your ESG policy
Real-time reporting for timely, accurate performance insights
Stronger oversight to monitor and optimise your environmental impact

employee tracking carbon emissions

Accurate mileage reported every time

Declaree empowers employees to:

  • Select start and end locations using Google Maps
  • Automatically calculate the exact distance
  • Log trips with purpose and project detail
  • Submit mileage claims from any mobile or desktop device
tracking mileage with google maps integration

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

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Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

Customers using our company cards

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"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

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"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

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"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

Emit less stress with tracking built for peace of mind.

E-book Carbon tracking for expenses in Europe

Ready to take the next step?

Discover how to cut costs and track CO₂

Get the right tools to measure and manage your footprint.
Stay ahead with EU carbon tracking trends and best practices.

Learn more about carbon tracking and sustainability

CO₂ Tracking in Europe: Expense Management Guide
CO2 Tracking in Europe Expense Management Guide listing

CO₂ Tracking in Europe: Expense Management Guide

26 September 2023 4 min read
CO₂ Tracking: Why Measure and Manage Carbon Emissions?
illustration of a city that manages carbon emissions (CO2 tracking)

CO₂ Tracking: Why Measure and Manage Carbon Emissions?

02 August 2024 4 min read
Carbon Tracking in Europe: Best Practices and Trends
C02 Tracking_Listing Image

Carbon Tracking in Europe: Best Practices and Trends

10 October 2023 4 min read

Frequently asked questions

What specific travel details does Mobilexpense capture?

We track all the required information, including:

  • Travel mode: car, train, tram, metro, bicycle, or on foot
  • Fuel type: petrol, diesel, hybrid, or electric
  • Emission factors: based on the type of vehicle and travel mode
  • Trip purpose: clearly distinguishing between commuting and business travel
Is Mobilexpense built for WKR CO₂ compliance?

Yes. Our CO₂ emissions module is designed to meet all Dutch government reporting requirements under the WKR framework.

What are the key benefits companies can expect from this new ESG solution?
  • Custom ESG fields by expense category
    Employees can input sustainability data tailored to your ESG policies.

  • Real-time, accurate reporting
    Get up-to-date performance insights to support ESG goals and compliance.

  • Better environmental oversight
    Monitor and optimise your environmental footprint directly from your expense management system.

 

Is the data aligned with the government’s emission formulas?

Absolutely. All data is structured to match the official Dutch CO₂ calculation methods. Your report will be accurate, compliant and audit-ready.

Can I export CO₂ data for any time period I need?

Yes. Whether you need a monthly overview or a yearly report, Mobilexpense lets you export a clear, user-friendly CSV file for any desired period, so you always have the right data at your fingertips.

What is ESG and what does it have to do with expense management?

ESG stands for Environmental, Social, and Governance. 

In the context of expense management, every business trip, supplier choice, or expense category can influence a company’s environmental footprint or social responsibility record.

By capturing ESG data at the transaction level (such as CO₂ emissions from travel or the sustainability rating of a vendor) finance teams gain the insights they need to track impact, enforce policies, and report accurately.

See ESG and CO₂ reporting in action

Book a session with our experts to see how we can help

Measure travel-related emissions accurately.
Prepare for upcoming environmental regulations
Align travel behaviour with your sustainability strategy

spend management expert giving a demo