Embed expense policies before mistakes cost millions

An expense policy defines what employees can and can’t claim, helping your business control costs, ensure compliance, and avoid unnecessary spending. With Mobilexpense, your policy is embedded directly into the system.

You first define a set of rules and Mobilexpense enforces at the point of submission. Expenses that don’t match your company’s policy are automatically flagged by blocking them from being submitted, so employees know immediately what’s allowed.

Yes. Mobilexpense automates policy enforcement with built-in controls, customised per team, region, or role. This reduces the need for manual reviews and speeds up approvals, without compromising on accuracy.

Mobilexpense provides visual signals (⚠️) that show where and how policy violations occur. This visibility helps finance teams identify trends, adjust policies if needed, and keep spend under control.

Mobilexpense stays up to date with local tax laws, per diem rates, and legal requirements, so your global teams can submit compliant claims and save time on back-and-forths.

The desktop and mobile app guides users through the process with in-policy suggestions and defined rules, AI receipt scanning, and clear warnings for anything out of bounds.