Global Expense Management | Automated Solutions | Mobilexpense

Global

Master global expense management

Managing expenses for an international enterprise is a complex task

You need a reliable global partner to ensure streamlined operations while prioritising data security and adherence to constantly changing international financial regulations.

Automated compliance with HR and ERP integrations for expenses

+3,000 customers trust us with expenses 

GDPR compliant

We are GDPR compliant and our data centres are located in Europe.

Personalised support

All our customers benefit from free, personalised support and guidance.

Multiple entities

Switch and manage multiple expense entities based on defined roles.

Digitise your expense management

Transition from conventional, paper-based methods to a digital gateway that simplifies global expense management.

Mobilexpense offers a comprehensive mobile and desktop app that aligns with the highest international standards, leading your business towards greater productivity and operational efficiency.

  • Revolutionises expense management with digital solutions.
  • Comprehensive mobile and desktop app in tune with global standards.
  • Enhances productivity and optimises operational efficiency.
Explore our product
Person enters daily travel allowance in company expense app

Maintain control of your global expenses

Link your Mastercard, Visa, and Amex cards with Mobilexpense for effortless global expense tracking. Real-time notifications for every expense, anywhere in the world, mean you are always in control of your global financial landscape.

  • Seamless integration with various payment methods.
  • Real-time global expense tracking.
  • Maintain a strong grip on global financial operations.
Discover credit cards
VAT refund linked to corporate credit card expense

Discover our features

Automated mileages

Calculate and claim legal mileage rates with our Google Maps integration and add them to your expenses.
Automated mileages

Daily allowances

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.
Daily allowances

Rules and workflows

Create customised approval and control flows and manage complex approval and escalation workflows.
Rules and workflows

Expense policies

Implement tailored business rules and spend limits per category for each group of employees.
Expense policies

Multilingual support

Available in 7 languages: English, German, Dutch, French, Italian, Spanish and Portuguese.
Multilingual support

Single Sign On

Use Microsoft Azure or ADFS SSO for easier employee authentication and permission management.
Single Sign On

Mobile and desktop apps

Our solutions are available on both desktop and mobile, for iOS and Android.
Mobile and desktop apps

Accounting and ERP connection

Automatically push accounting files to and import data from your ERP or payroll software.
Accounting and ERP connection

Data export

Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.
Data export

Great expense management tool?
Proven results!

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

3.000+

Satisfied customers

Make better decisions with digitised processes and concentrate on more important work.

1.7m

App downloads

Let your employees declare their expenses on the go with a simple photo and our OCR engine.

The power of connectivity

Integrate your existing HR, ERP, and accounting software with Mobilexpense to create a unified financial ecosystem. This cohesion simplifies global operations, fortifying data security, and ensuring adherence to relevant international regulations.

  • Seamless integration with your existing financial and HR software.
  • Simplified processes, enhanced security across the EU and beyond.
  • Guaranteed compliance with national and international standards while boosting operational efficiency.
Discover integrations
Expense management software connected to multiple HR systems.

Deploy globally with ease

Mobilexpense offers a unique blend of speed and ease of implementation. From managing settings to defining data export options, our online Customer Success team guides you every step of the way, making the deployment of Mobilexpense an effortless task, regardless of your global operational complexities.

  • Streamlined implementation and quick global deployment.
  • Enhanced operational efficiency and control over global finances.
  • Realise the transformative potential of Mobilexpense for global operations.
Dashboard highlights non-compliant expense claims

Making global travel expenditure easier for customers

Autoneum - Mobilexpense customer

''Mobilexpense’s ability to integrate with systems like Egencia and AirPlus ensures a smooth travel and expense process, from booking to reimbursement.''

Hanspeter Wittwer, Former Global Travel Manager at Autoneum

''Mobilexpense’s ability to integrate with systems like Egencia and AirPlus ensures a smooth travel and expense process, from booking to reimbursement.''
Knauf - MXP customer

“The Mobilexpense team is always willing to help. Their proactive approach to finding solutions to our problems is commendable.”

Günter Müller, Global Process Management FtC

“The Mobilexpense team is always willing to help. Their proactive approach to finding solutions to our problems is commendable.”
Leica Microsystems - MXP customer

"The primary benefit lies in obtaining a consolidated overview of our global travel expenditure. "

Michael Mullen, Director, Global Indirect Sourcing at Leica Microsystems

"The primary benefit lies in obtaining a consolidated overview of our global travel expenditure. "

Make expenses effortless with one of our experts

We've been solving expense management challenges at companies of every size for over 20 years. Our European heritage ensures we take compliance and security very seriously. And our local presence means we're always in the neighbourhood.

Book a demo
Business team reviews expense proof of purchase requirements