EU Compliance | Effortless Expense Management | Why Mobilexpense?
Europe

Where EU regulations meet business ambition

Stay compliant and control costs with an expense tool made for ambitious European businesses.

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global expense management compliance for European businesses

All the tools you need

Discover the key features for effortless expense management

Daily allowance tracked via expense management mobile app

Full EU compliance in +70 countries

Automatically align with GDPR, tax laws, and e-archiving across Europe.

Full EU compliance in +70 countries
Mobile app for corporate travel expenses

Efficient VAT reclaim features

Extract, categorise, and simplify reclaimable VAT (cross-border included).

Efficient VAT reclaim features
Corporate traveller tracks tax-free per diem allowance

Multi-language and multi-currency support

Supports local languages, currencies, mileage rates, and per diem rules.

Multi-language and multi-currency support

GDPR compliant and serious about data safety

Compliant (Logos) Light

Empowering finance teams across Europe

A unique blend of speed and ease of implementation.

  • Our Customer Success team guides you through each step, from managing settings to defining data export options, across all your operations.
  • Easy to implement and quick to deploy company-wide.
  • Enhance operational efficiency and gain control over expenses, cross country.
Expense tool dashboard with per diem tracking for compliance

Built with finance leaders, for finance leaders

95% (100 x 50 px)

less time on expenses

Lucien Bike case study

less time on expenses
80% (100 x 50 px)

improved efficiency with Mobilexpense cards

Conbit case study

improved efficiency with Mobilexpense cards
100% (100 x 50 px)

visibility into spend

Internal Mobilexpense data

visibility into spend
Corporate expense platform syncing VAT refund to finance systems

Effortless integration with leading platforms

Keep everything in sync

Automatically push accounting files to and import data from your ERP or payroll software. Mobilexpense connects seamlessly with tools often used in Europe:

  • Integrates with SAP, Oracle, DATEV and other local systems.
  • Syncs with HR platforms for employee data consistency.
  • Offers custom export formats for local bookkeeping or government reporting.
Declaree - AI receipt scanner

Intuitive mobile app

Simplify travel for employees on the move

  • Improve control with deeply customisable real-time policy enforcement

  • Digital, paperless expense management across European countries with a comprehensive mobile app that adheres to international standards.

  • Mileage, per diems, and receipts in one mobile-first flow.
    Declaree's OCR expense capture lets employees submit trips, allowances, and receipts.

  • Rest easy knowing compliance is built into your workflows.
    Natively built with regional tax, audit, and HR regulations in mind, offering locally compliant configurations.

Integrate seamlessly with your credit cards

Optimise resource allocation. Ensure alignment with European regulations

  • Smooth integration with company cards used across the EU.
  • Real-time notifications for every expense, even abroad.
  • Remain in control, regardless of your EU operational boundaries.
Discover our credit cards
Paying with credit card spend tracker active

Countless benefits anywhere in Europe

Multi-lingual support

Available in 7 languages: English, German, Dutch, French, Swedish, Spanish and more.
Multi-lingual support

Built-in local expense rules

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.
Built-in local expense rules

0% FX markup credit cards for global travel

Your team spends with their Mobilexpense cards worldwide without FX mark-up.
0% FX markup credit cards for global travel

Personalised onboarding and support

Use Microsoft Azure or ADFS SSO for easier employee authentication and permission management.
Personalised onboarding and support

Seamless data export

Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.
Seamless data export

Multiple entities

Switch and manage multiple expense entities on defined roles. Easy to implement and quick to deploy company-wide.
Multiple entities

Local expert, multi-language support 

Feel more at home with the solution that works for you.

Whether you’re in Paris, Berlin, or Amsterdam, our team knows your regulatory environment and speaks your language.
Get onboarding, training, and support that feels local.

Arthur Mantel Arthur Mantel - Mobilexpense expense management support
Arthur Mantel
Michael Langedijk Michael Langedijk - Mobilexpense expense support
Michael Langedijk
Marie Esser Marie Esser - Mobilexpense expense management support
Marie Esser

Frequently asked questions

Is this expense management solution designed for European businesses?

Yes. The solution is built specifically for European organisations that need compliant, easy-to-use expense management across one or multiple EU countries.

It supports mobile expense management requirements while helping businesses align with European regulations and local practices.

Mobilexpense also supports this with recognised security and compliance standards, including:

  • GDPR compliant
  • ISAE 3402 Type II certified
  • ISO 27001:2013 certified
  • PCI DSS compliant
How does Mobilexpense support EU compliance and local regulations?

Compliance is embedded directly into the expense process.

Expense policies, approval workflows, and digital audit trails help organisations manage expenses in line with EU and local requirements, supporting transparency and audit readiness.

Can European teams manage expenses on the go with a mobile expense app?

Yes. Mobile usability is a core part of the solution.

Employees can submit expenses, upload receipts, and track claims using a mobile app, making it easy to manage expenses while travelling or working remotely.

Is this suitable for mid-sized companies in the EU?

Yes. The solution is designed with mid-sized European businesses in mind.

It provides the structure finance teams need while remaining simple for employees to use, allowing the platform to grow with the organisation.

Can finance teams get real-time visibility into EU spending?

Yes. Finance teams benefit from near real-time insight into submitted expenses.

This helps finance leaders monitor trends, enforce policies, and make informed decisions earlier rather than reacting at month-end.

 

Does it integrate with existing finance and payroll systems?

Yes. The solution integrates with common ERP, accounting, HR, and payroll systems used by European businesses.

This ensures expense data flows smoothly and reduces the need for manual reconciliation.

Why do European companies choose Mobilexpense?

European companies choose Mobilexpense because it combines:

It helps organisations manage expenses digitally, improve control, and stay aligned with EU requirements without introducing unnecessary complexity.

Demo

Get a tailored product walkthrough 

  • A tailored walkthrough built around your company’s workflows and approval setup.

  • Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.

  • Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.


Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR