EU Compliance | Effortless Expense Management | Why Mobilexpense?
Europe

Where EU regulations meet business ambition

Stay compliant and control costs with an expense tool made for ambitious European businesses.

  • Deep-rooted compliance with EU laws
  • Automatic compliance with country-specific tax codes and archiving laws
  • Multi-lingual, multi-currency, and multinational support
Book a demoVisit our Compliance Centre
global expense management compliance for European businesses

All the tools you need

Discover the key features for effortless expense management

Daily allowance tracked via expense management mobile app

Full EU compliance in +70 countries

Automatically align with GDPR, tax laws, and e-archiving across Europe.

Full EU compliance in +70 countries
Mobile app for corporate travel expenses

Efficient VAT reclaim features

Extract, categorise, and simplify reclaimable VAT (cross-border included).

Efficient VAT reclaim features
Corporate traveller tracks tax-free per diem allowance

Multi-language and multi-currency support

Supports local languages, currencies, mileage rates, and per diem rules.

Multi-language and multi-currency support

GDPR compliant and serious about data safety

Compliant (Logos) Light

Empowering finance teams across Europe

A unique blend of speed and ease of implementation.

  • Our Customer Success team guides you through each step, from managing settings to defining data export options, across all your operations.
  • Easy to implement and quick to deploy company-wide.
  • Enhance operational efficiency and gain control over expenses, cross country.
Expense tool dashboard with per diem tracking for compliance

Built with finance leaders, for finance leaders

95% (100 x 50 px)

less time on expenses

Lucien Bike case study

less time on expenses
80% (100 x 50 px)

improved efficiency with Mobilexpense cards

Conbit case study

improved efficiency with Mobilexpense cards
100% (100 x 50 px)

visibility into spend

Internal Mobilexpense data

visibility into spend
Corporate expense platform syncing VAT refund to finance systems

Effortless integration with leading platforms

Keep everything in sync

Automatically push accounting files to and import data from your ERP or payroll software. Mobilexpense connects seamlessly with tools often used in Europe:

  • Integrates with SAP, Oracle, DATEV and other local systems.
  • Syncs with HR platforms for employee data consistency.
  • Offers custom export formats for local bookkeeping or government reporting.
Declaree - AI receipt scanner

Intuitive mobile app

Simplify travel for employees on the move

  • Improve control with deeply customisable real-time policy enforcement

  • Digital, paperless expense management across European countries with a comprehensive mobile app that adheres to international standards.

  • Mileage, per diems, and receipts in one mobile-first flow.
    Declaree's OCR expense capture lets employees submit trips, allowances, and receipts.

  • Rest easy knowing compliance is built into your workflows.
    Natively built with regional tax, audit, and HR regulations in mind, offering locally compliant configurations.

Integrate seamlessly with your credit cards

Optimise resource allocation. Ensure alignment with European regulations

  • Smooth integration with company cards used across the EU.
  • Real-time notifications for every expense, even abroad.
  • Remain in control, regardless of your EU operational boundaries.
Discover our credit cards
Paying with credit card spend tracker active

Countless benefits anywhere in Europe

Multi-lingual support

Available in 7 languages: English, German, Dutch, French, Swedish, Spanish and more.
Multi-lingual support

Built-in local expense rules

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.
Built-in local expense rules

0% FX markup credit cards for global travel

Your team spends with their Mobilexpense cards worldwide without FX mark-up.
0% FX markup credit cards for global travel

Personalised onboarding and support

Use Microsoft Azure or ADFS SSO for easier employee authentication and permission management.
Personalised onboarding and support

Seamless data export

Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.
Seamless data export

Multiple entities

Switch and manage multiple expense entities on defined roles. Easy to implement and quick to deploy company-wide.
Multiple entities

Local expert, multi-language support 

Feel more at home with the solution that works for you.

Whether you’re in Paris, Berlin, or Amsterdam, our team knows your regulatory environment and speaks your language.
Get onboarding, training, and support that feels local.

Arthur Mantel Arthur Mantel - Mobilexpense expense management support
Arthur Mantel
Michael Langedijk Michael Langedijk - Mobilexpense expense support
Michael Langedijk
Marie Esser Marie Esser - Mobilexpense expense management support
Marie Esser
Demo

Get a tailored product walkthrough 

  • A tailored walkthrough built around your company’s workflows and approval setup.

  • Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.

  • Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.


Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR