Automated Expense Management | Save Money and Effort | Why Mobilexpense?

Your shortcut to a lighter workload.

Remove friction with automated expense workflows.

Eliminate inefficiencies by instantly routing expenses to the right approvers based on pre-set rules.
Automated workflows ensure adherence to internal policies and external regulations.
Real-time access to expense data that enables proactive budget forecasting.

Book a demo See it in action

Automatically detect out-of-policy spend and set custom rules within mobilexpense and go digital, image with computer screen

Tennet

Hunter Douglas

Expense.se

Expense.se streamlines and automates expense management for small and mid-market companies in the Nordics.

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Declaree

Declaree automates business travel and expense management for mid-market companies operating across Europe.

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MXP

MXP automates and controls global expense management for enterprise companies operating worldwide.

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95% (100 x 50 px)

less time on expenses

Lucien Bike case study

80% (100 x 50 px)

improved efficiency with Mobilexpense cards

Conbit case study

100% (100 x 50 px)

visibility into spend

Internal Mobilexpense data

Set rules and workflows, enforce everywhere

Smoothly blended rules for every country you operate in.

Reduce finance team workload by automating repetitive tasks.
Free employees from admin, so they can focus on higher-value work.
Minimise human error and avoid costly processing mistakes.
Seamlessly adapting to the rules of every country.

Travel Management_Image 3 (ENG)

Employees scan receipts

Manage expenses in seconds with our AI receipt scanner and smart expense app.

Approvers get notified

Automate approvals your way. Assign approvers, set workflows, and notify managers instantly.

Control exceptions

Prevent policy breaches in real time with automated compliance checks and visual alerts.

Process reimbursements faster

Seamlessly connect your ERP and payroll systems to sync data and workflows. Employees get instant updates when reports are rejected.

Claim VAT back

Automate VAT handling across borders with accurate, category-based rates built into every report.

Report and analyse

Proactive spend control: instant email alerts for trends and outliers, and seasonal insights for accurate budgets.

AI Receipt capture

Declaree’s intuitive mobile app simplifies the expense reporting process. Turn paper receipts into digital expenses with a tap.

Policy enforcement

Flag out-of-policy claims instantly (before they’re submitted).

Smart categorisation

Auto-assign categories, GL codes, or cost centres based on merchant or user role.

Approval workflows

Establish well-integrated policies based on custom field variables, ensuring compliance with internal and external policies.

Audit trail

Every step—from creation to approval—is timestamped and stored.

ERP and payroll integration

Push validated expenses directly to your ERP or HR systems like SAP, NetSuite, accounts payable, or payroll systems.

Manual process

Mobilexpense automation

Expense processing

Employee enters everything

AI scans receipts and invoices and fills in fields

Categorisation

Guesswork by user

Auto-matched to correct category

Expense report creation

Built from scratch

Pre-filled with receipts and cards

Approval routing

Email back-and-forth

Dynamic, rule-based workflows

Reimbursement

Delayed by errors

Faster with accurate, complete data

Automated Expense Control with SpendController

Automated Expense Control with SpendController

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How to Select the Right Enterprise Expense Solution – Capabilities – 1

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07 February 2025 3 min read

SpendCatcher OCR Mobile App - Automate Expenses for Efficiency

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Expense automation software helps businesses replace manual expense processes with a digital, streamlined approach.

Instead of relying on spreadsheets or paper forms, employees submit expenses digitally while finance teams benefit from:

Automated checks
Approvals
Expense reporting

This makes company expense management faster, more accurate, and easier to scale as teams grow.

Expense automation streamlines the entire journey from submission to approval.

Employees submit expenses through a mobile or desktop app, upload receipts digitally, and log mileage or allowances as they go. Receipt data is automatically captured and categorised, after which expenses follow predefined approval workflows. This removes bottlenecks, reduces manual input, and ensures expenses are processed consistently across teams.

Yes. Automated expense management is designed to work alongside your existing financial setup.

Expense data can integrate with:

ERP systems
HR systems
Payroll tools
Accounting software

This allows information to flow smoothly without duplicate entry, reducing reconciliation work, limiting errors, and ensuring finance teams always have accurate and up-to-date data across systems. Learn here more about our integrations.

Yes. Automating expense reporting significantly reduces reimbursement delays.

By removing manual steps, automating approvals, and capturing expense data in real time, finance teams can review and process claims faster. This helps employees get reimbursed sooner and reduces backlogs often caused by manual expense reporting.

Automation gives finance teams visibility and control without relying on manual policing.

Business rules and approval workflows ensure expenses follow internal policies before they are approved. Out-of-policy claims can be flagged automatically, helping prevent unauthorised spending and improving consistency. With a clear audit trail for every expense, finance teams can trust their data and focus on higher-value work.

Our expense software gives finance teams structured control over employee expense reporting.

Automated policy checks, approval workflows, and clear audit trails reduce manual work and improve data quality. Finance teams gain better visibility into spending while employees benefit from a simpler expense submission process.