Automate Approvals and Compliance | Declaree by Mobilexpense

An out-of-the-box expense solution trusted by 1.7m users

Mid-sized European companies enjoy Declaree by Mobilexpense:

  • Remove outdated manual processes.
  • Enable and facilitate faster approvals and reimbursements.
  • Automatically flag out-of-policy expenses to prevent unauthorised spending.
Corporate credit card management software supports compliance
Person captures costs with daily expenses app

Embrace efficiency with automation

Declaree’s intuitive mobile app simplifies the expense reporting process, allowing employees to scan receipts instantly, reducing friction and time spent on administrative tasks.

Embrace efficiency with automation
Company credit card used for compliant tax refund reporting

Integrate your own business credit cards

Virtual or physical, empower your employees with Mobilexpense business credit cards, eliminating out-of-pocket expenses while ensuring full control over company spending.

Integrate your own business credit cards
Manager works in corporate expense management software

Take back control with full visibility

Regain control over expenses with automated business rules, approval workflows, and policy enforcement. Establish well-integrated policies based on custom field variables.

Take back control with full visibility
Declaree - AI receipt scanner

AI-powered receipt scanner

Meet our Declaree mobile app

  • Deeply customisable real-time policy enforcement
    Flag out-of-policy expenses before submission based on custom field variables.

  • Mileage, per diems, and receipts in one mobile-first flow.
    Declaree's OCR expense capture lets employees submit trips, allowances, and receipts.

  • Compliance built into your workflows
    Natively built with regional tax, audit, and HR regulations in mind, offering locally compliant configurations.

Intuitive mobile app

Less typing, less hassle for happier and more efficient employees

  • Take a picture of your receipt using our OCR and AI-powered Declaree mobile app.
  • Available for iOS and Android
  • Capture, submit and approve expenses in-app
  • Create expense lines automatically
  • Add mileages and per diems in a few taps
  • Get push notifications for all card transactions
Corporate credit card management software supports compliance

Scalable, integrated and compliant

Isn't that how it should be?

Our comprehensive Declaree app adapts and fits right into your existing ecosystem: 

  • Designed to be quickly and easily configured to match your internal processes
  • Fast, robust and simple to deploy
  • Connected to your HR, ERP and accounting solutions, as well as linked to your SSO
Expense management platform linked to HR system Personio, ADP, d.velop, DATEV, Diamant Software

Built with finance leaders, for finance leaders

95% (100 x 50 px)

less time on expenses

Lucien Bike case study

less time on expenses
80% (100 x 50 px)

improved efficiency with Mobilexpense cards

Conbit case study

improved efficiency with Mobilexpense cards
100% (100 x 50 px)

visibility into spend

Internal Mobilexpense data

visibility into spend

How Declaree works

Backed by customer testimonials and real-world results

Lucien Bikes-Logo

"It's at least 90% to 95% less work for us thanks to the card integration"

Gerald Evers, CFO

"It's at least 90% to 95% less work for us thanks to the card integration"
SpendLab logo MXP

"I can import expense reports in just a few minutes. It used to take hours"

Betty Bajec, HR and Payroll Administrator

"I can import expense reports in just a few minutes. It used to take hours"
RIL logo square as mobilexpense customer testimonial

"The app is very easy to understand. It’s really good."

Benjamin Zajonskowski, Project manager at RIL

"The app is very easy to understand. It’s really good."

Discover real business benefits. What's in it for you? 

Automated mileages

Calculate and claim legal mileage rates with our Google Maps integration and add them to your expenses.
Automated mileages

Daily allowances

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.
Daily allowances

Rules and workflows

Create customised approval and control flows and manage complex approval and escalation workflows.
Rules and workflows

Expense policies

Implement tailored business rules and spend limits per category for each group of employees.
Expense policies

Multilingual support

Available in 7 languages: English, German, Dutch, French, Italian, Spanish and Portuguese.
Multilingual support

Accounting and ERP connection

Automatically push accounting files to and import data from your ERP or payroll software.
Accounting and ERP connection
How to choose the right expense management software guide

Looking to simplify your expense workflow and cut costs?

Perfect for finance leaders, HR and IT alike, this e‑book helps you go beyond automation. It shows you how to choose a vendor who truly partners with your organisation, boosting efficiency, compliance, and ROI.

Download your guide

Demo

Get a tailored product walkthrough 

  • A tailored walkthrough built around your company’s workflows and approval setup.

  • Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.

  • Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.


Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR