Automate Approvals and Compliance | Declaree by Mobilexpense

Automate Approvals and Compliance | Declaree by Mobilexpense

Raiffeisen IMPULS Leasing - Mobilexpense customer

SpendLab

Person captures costs with daily expenses app

Embrace efficiency with automation

Declaree’s intuitive mobile app simplifies the expense reporting process, allowing employees to scan receipts instantly, reducing friction and time spent on administrative tasks.

Company credit card used for compliant tax refund reporting

Integrate your own business credit cards

Virtual or physical, empower your employees with Mobilexpense business credit cards, eliminating out-of-pocket expenses while ensuring full control over company spending.

Take back control with full visibility

Regain control over expenses with automated business rules, approval workflows, and policy enforcement. Establish well-integrated policies based on custom field variables.

Capture receipts without manual entry

Our Declaree by Mobilexpense AI receipt scanner reads, matches, and files every expense automatically.

Approvers get instant notifications

Automate approvals your way. Assign approvers, set workflows, and notify managers instantly.

Stay compliant, automatically

One system to stay compliant with internal policies and legal regulations alike.

95% (100 x 50 px)

less time on expenses

Lucien Bike case study

80% (100 x 50 px)

improved efficiency with Mobilexpense cards

Conbit case study

100% (100 x 50 px)

visibility into spend

Internal Mobilexpense data

"It's at least 90% to 95% less work for us thanks to the card integration"

Gerald Evers, CFO

"I can import expense reports in just a few minutes. It used to take hours"

Betty Bajec, HR and Payroll Administrator

"The app is very easy to understand. It’s really good."

Benjamin Zajonskowski, Project manager at RIL

Integrations that fit mid-size ecosystems

Isn't that how it should be? Our comprehensive Declaree app adapts and fits right into your existing ecosystem:

Designed to be quickly and easily configured to match your internal processes
Fast, robust and simple to deploy
Connected to your HR, ERP and accounting solutions, as well as linked to your SSO

Expense management platform linked to HR system Personio, ADP, d.velop, DATEV, Diamant Software

Automated mileages

Calculate and claim legal mileage rates with our Google Maps integration and add them to your expenses.

Daily allowances

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.

Rules and workflows

Create customised approval and control flows and manage complex approval and escalation workflows.

Expense policies

Implement tailored business rules and spend limits per category for each group of employees.

Multilingual support

Available in 7 languages: English, German, Dutch, French, Italian, Spanish and Portuguese.

Accounting and ERP connection

Automatically push accounting files to and import data from your ERP or payroll software.

Declaree automates the full expense process so finance teams spend less time fixing and chasing.

Digital receipt capture at the point of spend
Real-time expense submission by employees
Automated approval workflows and policy checks
Fewer corrections, re-entries, and follow-ups for finance

Result: finance reviews exceptions instead of processing every expense.

Declaree enforces expense policies automatically, reducing the need for manual oversight.

Business rules apply policies consistently
Out-of-policy expenses are flagged immediately
Approval workflows route expenses to the right approvers
Finance gains visibility without checking every submission

Control is built into the process, not dependent on manual checks.

Declaree is designed for European organisations and supports both local and regional requirements.

Configurable policies per country or entity
Support for local tax and reimbursement rules
Consistent expense processes across Europe
Central visibility for finance teams

This allows compliance without running separate systems per country.

Declaree by Mobilexpense was founded in 2012 in Rotterdam by Jasper Spoor, Bart Jochems and Bas Janssen. What started as a smart idea to remove paper from the expense process has grown into one of the most trusted expense management solutions in the Dutch market.

Declaree is now part of the Mobilexpense group, which focuses on helping organisations manage business spending with clarity and control.

This means you get a focused expense management solution, with the option to extend into cards and broader spend control as your needs grow.

Declaree connects with the systems that mid-size organisations already rely on.

Integrations with ERP, accounting, payroll, and HR systems
Support for corporate card integrations
Automated data flow reduces manual reconciliation
Designed for straightforward setup, not long projects

Expenses move into your finance stack without extra handling.

Declaree is designed to reduce friction for employees while improving data quality for finance.

Mobile app for receipt scanning and submission
On-the-go mileage and daily allowance tracking
No paper receipts or spreadsheets
Faster approvals and reimbursements

Cleaner submissions lead to fewer questions and delays.

Declaree by Mobilexpense
Designed for small and mid-size companies with a minimum of 20 users. It offers intuitive automation, seamless integrations with accounting tools, and flexible company cards, giving teams enterprise-level efficiency without enterprise-level complexity.

MXP by Mobilexpense
Built for large enterprises and complex organisations. It delivers centralised spend control, regulatory compliance in 70+ countries, and advanced workflows that adapt to multi-country policies and corporate structures.

Declaree supports growth without adding complexity to finance operations.

Standardised policies and approval workflows
Support for multiple entities and countries
Central oversight of spend across teams
Automation replaces manual work as volumes increase