Track business mileage with precision

With Declaree by Mobilexpense, mileage tracking is simple, compliant, and enables faster reimbursements.

Location-based automation and secure, compliant processing.
Seamless integrations with payroll and accounting tools.
User-friendly app for employees on the go and all expense types.

Discover CO₂ mileage tracking

employee tracking company mileage

Spar international

Fastned

employee getting expenses reimbursed

Keep reimbursements accurate and control costs

Control costs with real-time visibility. Configure custom approval workflows.

Create tax-compliant logs and audit-ready reports

Simplify reporting, reduce errors, and improve team productivity.

employee doing an expense report

Save time and improve administrative efficiency

Simplify reporting, reduce errors, and improve team productivity.

User-friendly app for employees on the go

Meet our Declaree mobile app

Deeply customisable real-time policy enforcement
Flag out-of-policy expenses before submission based on custom field variables. One unified platform for all expense types.

Mileage, per diems, and receipts in one mobile-first flow.
Declaree lets employees submit trips, allowances, and receipts.

Compliance built into your workflows
Natively built with regional tax, audit, and HR regulations in mind, offering locally compliant configurations.

Real route mileage calculations

Automated GPS or address-based tracking eliminates estimation and inflated claims.

Finance efficiency

Unburden finance teams by freeing up time used on verifying mileage data manually.

Policies enforced automatically

Travel policies and tax-free reimbursement rates are enforced automatically.

Claims instantly available

Employees submit on-the-go, claims are instantly available for review, approval, and payment

Compliant with local laws

Declaree ensures compliance with local reimbursement laws (like €0.23/km in the Netherlands).

Secure, compliant processing

Each trip is logged with route data, timestamps, and user details—ready for audit anytime.

Manual process

Mobilexpense mileage tracking

Distance calculation

User estimates

Location-based automation

Rate application

Manually input

Automatically applied per vehicle and region

Policy enforcement

Paper-based / unclear

Rules-based with instant flags

Submission and approval

Delayed, inconsistent

Real-time from any device

Audit history

Missing or incomplete

Full digital audit trail per trip

Built-in VAT/GST rules

Automated receipt processing

Country-specific compliance (e.g. GoBD, IRS)

Real-time audit readiness

Export to tax and ERP systems

Comply with digital storage requirements

Ready to take it further? Add CO₂ tracking

Mileage is only the start.

Declaree helps your organisation:
Measure travel-related emissions accurately
Prepare for upcoming environmental regulations
Align travel behaviour with your sustainability strategy

Declaree supports compliance with the Work-Related Personal Mobility (WPM) report requirements in the Netherlands.

Discover CO₂ mileage tracking

woman tracking business co2 emissions

Yes. Declaree automatically calculates mileage reimbursements based on the Dutch tax-free rate of €0.23/km, helping companies stay compliant with the Belastingdienst.

Yes. Declaree integrates with Google Maps, allowing employees to enter start and end points. The distance is calculated automatically, with routes and mileage logged for each trip.

Declaree helps companies enforce policies by ensuring that only one allowance—either a home working allowance or a mileage/travel allowance—is claimed per day, as required by Dutch regulations.

Yes. Declaree allows you to configure custom mileage rates based on roles, departments, transport modes (e.g., car, bike), or other criteria, supporting both tax-free and taxable setups.

Yes. Each mileage entry in Declaree includes:

The date and purpose of the trip
The route taken
Kilometres travelled
Google Maps screenshots (if enabled)
Timestamps and approval trails

This ensures your company is audit-ready at any time.

Yes. Declaree supports mobile-first use and can connect to HR systems to align expense claims with employee schedules—making it ideal for remote or hybrid workforces.

Yes. Declaree allows employees to maintain a detailed log of their business vs. private kilometres, helping prove that private use stays under 500 km/year, which is required to avoid ‘bijtelling’.

Absolutely. Declaree scales to suit SMEs and large enterprises, providing flexible policies, automation, and full visibility for finance teams handling local and cross-border expenses.

Employees can combine mileage with other travel expenses like public transport tickets, parking, or meals in a single expense report, simplifying approvals and reimbursements.

While mileage reimbursements themselves are not VAT-deductible, Declaree lets users attach receipts for fuel, tolls, or maintenance—enabling VAT reclaim where applicable.