case study

Faster Payroll, Fewer Errors: Declaree and ADP Integration Success

At SpendLab, expense management and payroll processing have never been easier, thanks to Declaree’s seamless integration with ADP. To understand how this solution is embedded in their daily operations, we spoke with Betty Bajec, HR and Payroll administrator, who has been with SpendLab for over 20 years.
SpendLab case study preview

The integration

As long as Betty Bajec can remember, Declaree has always been an essential part of SpendLab’s expense management process.

With Declaree’s seamless integration with ADP, expense reporting, approvals, and payroll processing run smoothly and efficiently.

  • Quick and easy employee onboarding: Adding new employees takes just a few clicks, and they receive an automated email to set up their accounts.
  • Automated expense approvals: Expenses go through a structured approval flow: first to the manager, then to HR, ensuring accuracy and compliance.
  • Fixed expenses enforcement: Certain expenses, such as home office allowances and mileage rates, are pre-set in the system, preventing incorrect amounts from being entered.
  • Seamless payroll integration: Expense reports are exported from Declaree as an Excel file and imported into ADP in just a few minutes.
“Now, I can import expense reports with an Excel file in just a few minutes. If I had to do it manually, it would take at least half a day each month.”
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Betty Bajec

HR & Payroll administrator at SpendLab

The results

Using the integration between Declaree and ADP, SpendLab has significantly reduced manual work, automated compliance, and enhanced payroll efficiency.

  • Saved time: Payroll processing time is reduced, allowing HR to focus on more strategic tasks.
  • User-friendly experience: Employees find Declaree easy to use, while HR benefits from quick onboarding and structured approvals.
  • Automated compliance: Pre-configured allowance rates and out-of-policy rules in Declaree ensure employees follow expense policies without errors.
  • Reliable support: Any issues that arise are promptly addressed through Declaree’s dedicated help desk, ensuring quick resolutions and minimal disruptions to daily operations.

The Declaree and ADP integration brought SpendLab:

  • Time-saving automation: What once took hours now takes minutes. Expense data flows directly into payroll, eliminating manual work and reducing processing time for HR.
  • Seamless integration: The ADP integration allows HR to efficiently manage employee profiles, ensuring accurate and up-to-date employee profiles across systems.
  • Foolproof expense management: Capabilities in Declaree such as standardised home-office and mileage rates ensure reimbursement accuracy, while intuitive multi-day selection simplifies expense entry. These automatic calculations ensure clear, effortless reimbursements, fully aligned with company policies.
  • Scalability for growth: As SpendLab continues to evolve, Declaree grows with them, adapting to organisational changes, new business units, and evolving expense policies. Its flexible framework ensures that future enhancements can be implemented smoothly, making it a long-term solution for expense and payroll efficiency.

The partnership between Declaree and ADP has enabled customers like SpendLab to automate expense management and payroll processing, freeing up HR to focus on people rather than paperwork.

About the company

SpendLab is a Dutch company specialising in accounts payable (AP) auditing and recovery services. Founded in 2002 and headquartered in Amsterdam, the company has recovered over €500 million for clients across 20+ industries.

Industry: Financial services

Employees: 100+

Declaree customer since: 2018

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