No more chasing receipts

Empower your finance team to spend more time on analysis and less time on repetitive tasks.

Stop manually reconciling reports

Reduce risk of errors, fraud, and compliance issues, especially across multiple entities or countries.

Real-time visibility into every euro spent

Your decisions become strategic instead of reactive. Control budgets and spot issues early.

Get spend control before the money is gone

Right now, you might only be seeing spending after it’s already happened.

Gain real-time visibility of every transaction as it happens
Built-in policies and approval flows before spend is finalised
Discover clear ownership of who spent what, where, and why
One centralised tool across teams, entities, and countries

Eliminate manual reconciliation and admin overload

Finance teams spend days manually matching transactions, checking receipts, and fixing errors.

Let the system do it for you.

Automatic credit card transaction import when you bring existing cards
Smart matching between transactions and receipts
Pre-coded expenses with categories, VAT, and cost centres
Seamless export to your ERP or accounting system

Issue virtual and physical cards

Create cards for employees individually or in bulk, anywhere, anytime.

Freeze, unfreeze and terminate

One-click security controls. Freeze a card instantly if something looks wrong, then unfreeze or terminate permanently.

Company-wide and per-card limits

Set budgets at the company, department, or individual level with real-time alerts when thresholds are reached.

Block merchants and categories

Restrict spending by merchant, category, or ATM permissions: policies enforced automatically on every transaction.

Approval flows and limit requests

See card transactions instantly as they happen in Declaree. No need to wait for bank statements.

Real-time spend monitoring

Track company spending across all cards in one place and quickly spot unusual or out-of-policy transactions.

Employee pays for expense

Either a Mobilexpense card or an existing credit card. They snap the receipt on the spot.

Expense synced automatically

Transactions are already in the system. Receipts are linked.

System identifies missing data

You instantly see: what’s complete, what’s missing and what needs approval

You review, no need to police

No more fixing. Everything is already matched, categorised, and ready.

Expense management

Real-time visibility and configure custom approval workflows.

Business credit cards

Bring your own or use our cards. You get granular control over employee spend.

Integrations

Connect your favourite tools and control spending everywhere.

Mid-size business

Control company spending from day one. Automate employee expenses, issue business credit cards, and gain real-time visibility.

Spend management for growing businesses

Enterprise

Manage global spending with advanced policy controls, compliance automation, and integrations with your ERP and accounting systems.

Scale with financial control

Use your existing corporate cards (BYOC)

Transactions from existing cards are automatically imported into Mobilexpense. Each transaction is linked to the right employee.

Connect your existing HR and finance tools

Employee data is synced automatically from your tools like Personio, Xero, DATEV and so many more integrations. Roles, departments, and approvals are kept in sync.

Integrate with your ERP system

Whether it’s a simple export or a full integration: expenses are pre-coded and ready to book. Data flows into your system in the right format.

reduction in time on credit card reconciliation

less admin related to a trip

visibility into spend

"Declaree is super user-friendly. Without any training our employees were able to start expensing instantly. The OCR is super fast and captures all receipt data even when the app is offline."

Danny S.

Financial assistant to CFO

"The end users find the application very intuitive and easy to use. (...) For our Finance department, the Declaree approval flow enables them to be in control of the expense claim process."

Verified User

Mechanical or Industrial Engineering

"It is a really convenient tool to use and create reports to group your declarations all together. The integration of the mobile phone application and the webtool also works fine."

Vincent P.

Assistant professor

"It's a really simple app that you can tailor to an individual, setting up defaults for currency and project they are working on. Simple to take a photo of your receipts on your phone and submit expense reports."

Verified User

Mechanical or Industrial Engineering

Mobilexpense supports organisations across the EU with flexible, compliant spend management solutions.

This includes per diem support in countries such as Belgium, the Netherlands, Luxembourg, Germany, Austria, and Finland, helping you stay aligned with local regulations while reducing manual work.

Our Mobilexpense cards are available across major European markets, including Germany, the Netherlands, Portugal, Belgium, Spain, and more, with local currency support and high spending limits.

To find out if we support the markets you operate in, please get in touch with us.

Beyond Europe, Mobilexpense Enterprise can support. Mobilexpense Enterprise is compliant in 70+ countries, giving you the confidence to scale your expense processes globally without added complexity.

At Mobilexpense, our goal has always been to tailor integrations to your unique IT ecosystem, budget, and operational needs.

We integrate with many different systems using either an API or SFTP:

APIs are indeed powerful and increasingly essential, but they’re not always the best first step.
SFTP remains an excellent, secure option for bulk transfers and gradual implementation.
Hybrid solutions offer a best-of-both-worlds approach: speed when you need it, simplicity when you don’t.

To read the full article, click here.

In the end, integration success depends on asking the right questions: transaction frequency, volume, customisation, and security needs.

That’s where Mobilexpense steps in with expertise, flexibility, and solutions that grow with you.

Spend management can be described as the holistic approach to planning, controlling and optimising all spend going in and out of the business.

This spend particularly relates to departments like procurement, vendor management and finance.

Some processes that can be considered under the spend management software topic include supplier contracts, accounts payable and all purchases made by the business.

With Mobilexpense, you first set your company's rules and expense policies.

Using defined rules, the spend management system automatically flags out-of-policy expenses to prevent unauthorised spending.

In the software, you can establish well-integrated policies based on custom field variables, ensuring compliance with internal and external policies. Mobilexpense provides you a solution that is compliant to local and regional regulations.

Mobilexpense gives finance teams real-time visibility by ensuring transactions are already in the system as soon as they happen, instead of waiting for end-of-month credit card statements.

Employees capture receipts on the go with a mobile expense app. This is when the expense happens, not days later after reminders, so that everything is linked immediately.

Finance can instantly see what’s complete, what’s missing, and what needs attention, without chasing people or guessing.

By the time reports are reviewed, the data is already there, matched, and structured, shifting the process from fixing and reconciling at month-end to having a clear, live view of spend as it happens.

Finance teams centralise spend management by connecting Mobilexpense with their existing systems (like Exact Online, Datev, Twinfield, or other accounting tools) or with HR platforms such as Personio and document management systems like D.velop into one unified workflow.

Instead of data living in silos, employee information flows automatically from HR, expenses are captured and processed in one place, and then pushed into accounting in the right format.

This means HR doesn’t have to manage users in multiple systems, finance doesn’t deal with disconnected tools that don’t talk to each other, and there’s no more double-entry or manual syncing.

By company size

By region

By product

spend management

Spend management that actually gives you control

You don’t need more complexity; you need spend management software that replaces the receipt chasing with real-time visibility.

Trusted by 3,000+ European companies to manage spend