Up to 70% Less Admin, Full Visibility: MEG’s Shift to Smarter Spend Management

That decision proved critical. Even employees who had been working the same way for over 20 years adapted to the new system without complaints.

In an organisation of this scale, that’s often the clearest sign that it truly works.

From cash to cards

The biggest shift came with the introduction of Mobilexpense Cards.

What started as a small rollout for management, quickly expanded across the organisation. Instead of paying out of pocket or withdrawing petty cash and submitting expenses afterward,

Employees now:

• pay directly with company cards
• track spending digitally
• submit expenses through a simple app

“It’s easier for them because they don’t have to pay with their own money.”

Simplified and scalable spend management

For finance, the transformation was even more significant. Where previously visibility was limited and retrospective, it is now real-time, at user-level and fully transparent.

And with structured approval flows in place, accountability is built into the process.

The shift delivered measurable impact. Manual handling, reconciliation, and administrative work have been drastically reduced.

“I would say at least 50%, maybe even 70% less time.”

In organisations with distributed teams and frequent, everyday expenses, the challenge isn’t just tracking spend, it’s managing it efficiently without adding complexity.

MEG’s experience shows that when tools are simple, processes are connected and visibility is built in, spend management becomes something that works for everyone.