Smart expense management software for full visibility and control
Automate up to 95% of your finance tasks and accelerate operations.
Empower employees with a paperless process.
Snap receipts, log mileage, and submit expenses on the go.
Flag issues before they become problems.
Connect your favourite ERP and HR tools.
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Employees scan receipts
Manage expenses in seconds with our AI receipt scanner and smart expense app.
Approvers get notified
Automate approvals your way. Assign approvers, set workflows, and notify managers instantly.
Control exceptions
Prevent policy breaches in real time with automated compliance checks and visual alerts.
Process reimbursements faster
Seamlessly connect your ERP and payroll systems to sync data and workflows. Employees get instant updates when reports are rejected.
Claim VAT back
Automate VAT handling across borders with accurate, category-based rates built into every report.
Report and analyse
Proactive spend control: instant email alerts for trends and outliers, and seasonal insights for accurate budgets.
Expense management and approval workflows
Real-time visibility and configure custom approval workflows.
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Mileage tracking and travel allowances
Calculate distance and per diems accurately on the go.
Daily allowances (Per diems)
Built-in logic for European tax rules and per diem rates.
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CO₂ tracking and reporting
Track carbon impact of travel and support sustainability.
Policy enforcement and business rules
Catch out-of-policy expenses before they’re submitted.
Business credit cards
Bring your own or use our cards. You get granular control over employee spend.
Take control of company spend
Set spend limits per transaction or period
Issue vendor-specific cards for campaigns or events
Block or manage cards instantly
Compatible with Apple Pay and mobile wallets
Automatically enforce policy rules and link to Declaree
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Finance teams
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HR and travel managers
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Legal and IT managers
Paul Staal
Board Director at Conbit
''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''
Marielle ten Rouwelaar
Secretary & Office Manager for Rugby Netherlands
"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."
Gerald Evers
CFO at Lucien Bikes
"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "
Expense management and employee reimbursement are crucial for financial control, affecting both cost efficiency and employee satisfaction. This guide aims to help you confidently manage these complexities.
CO₂ Tracking in 2025: Compliance Strategies for Finance Leaders
Declaree Launches Integrated CO₂ Tracking into Expense Management
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CO₂ Tracking in 2025: Expense Management Guide
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Find out what’s possible when expenses just work
Discover how effortless expense reporting can be
Understand where your money really goes
Explore the impact of smart expense management
Discuss your business needs with one of our experts.