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The all-in-one expense management solution and so much more

20+ years of experience at your disposal

A personal approach to all your needs

Global compliance and native integrations

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Our features

Smart, seamless solutions made to fit

Home features 1

Never lose receipts

Capture and submit your expenses on the go with ease. Automatically extract payment information from receipts and e-invoices.

Home features 2

Every action automated

From capture to submission, approval, control and reporting, we make every step of expense processing simple and efficient.

Home features 3

Information is power

Enforce cost control, increase spending visibility and implement optimisations at every level through clear and immediate reporting.

How everyone benefits

Expense management made easy for the entire team

    • Get a grip on costs

      Improve efficiency and obtain valuable insights for better decision making.

    • Automated control

      Our OCR and machine learning highlight discrepancies for easy review so you don’t have to manually control everything.

    • Save 90% of your time

      Only discrepant or non-compliant items need to be checked, while validated items are automatically sent for processing.

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    • Every action automated

      Our OCR scanner and mobile expense app do all the work of preparing and submitting a claim, so all you need to do is take a picture.

    • Never lose another receipt

      Capture and submit your expenses on the go with our smartphone app. Automatically extract payment information from receipts and e-invoices.

    • Get reimbursed faster

      With automated approval, ordinary expenses can be approved in no time, meaning faster reimbursement and fewer headaches.

    Discover our app
    • Integrated ecosystem of tools

      Mobilexpense integrates seamlessly with a wide range of HR tools for master data synchronisation and payments to improve your workflow.

    • Track reimbursements with ease

      We facilitate fast reimbursement and provide excellent tracking so you can manage expenses while employees manage their work.

    • Company spending simplified

      Teams are empowered to spend within policy in a way that makes sense for them, whether for business travel or home working.

    Discover our integrations
    • Real time expense tracking

      Manage costs and budgets like never before thanks to our advanced reporting and overview features and our mobile expense management app.

    • Empower your workforce

      Automated spending limits and notification tools give you a clear overview while helping employees manage their expenses.

    • A paperless solution

      No more piles of reports waiting on desks to be approved. It’s all done in a few taps on our mobile app.

    Discover our app
    • Book with confidence

      We prioritise ease and automation so booking the best deals is a breeze, improving cost control and travel procurement.

    • Transparent travel request flows

      Our travel tools help avoid surprises, enable accurate budgeting and provide seamless integration with online booking tools.

    • Duty of care support

      By centralising travel data we support duty of care efforts. This enables the creation of company-wide travel rules or bans as needed.

    See our travel integrations

Our products

Find the product that fits your company

The perfect solution for paperless expense management for mid-sized European companies with local compliance needs. Our advanced out-of-the-box solution is standardised, yet adaptable.

  • Companies with 20+ users
  • European SMEs
  • Local compliance
  • Dedicated expert onboarding team

The best compliant all-in-one employee expense management solution for multinationals and large organisations with complex regulatory needs.

  • Companies with 250+ users
  • Multinationals or large organisations
  • Complex needs
  • Global regulatory compliance

Not sure which solution is the right fit for you?

Don't worry, our expense management experts are here to help. Simply reach out to us to discuss your needs and we will help you find the best fit.

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Compliance

Meeting your needs at home and abroad

  • Per diem management

    Easily and automatically calculate mileages and per diems with our mobile app.

  • Mileage made easy

    We calculate accurate mileage rates for both company and private vehicles, including an odometer function, straight from our mobile app.

  • Value Added Tax

    Our wealth of data includes VAT recovery rules for the countries of greatest significance to our customers.

More on compliance
Customer stories

What our users say about Mobilexpense

Why Mobilexpense?

Reliable service with a smile

20+ years of experience

With over 20 years of experience in global and local compliance, we help protect you from costly mistakes.

1,600,000 app downloads

Our mobile app is tried and tested, fine tuned to provide excellent user experience and ease of use.

3,000 happy customers

We value every customer and work tirelessly to build partnerships and innovate our expense solutions.

Why choose Mobilexpense
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Ready to make your expenses effortless?