Smart expense management software for full visibility and control

Automate up to 95% of your finance tasks and accelerate operations

Empower employees with a paperless process.
Snap receipts, log mileage, and submit expenses on the go.
Flag issues before they become problems.
Connect your favourite ERP and HR tools. 

woman submitting company expenses

1,7m app users count on us for expense management

Expense compliance for all business sizes

Looking for expense management software for a mid-sized business?
Or trying to manage global enterprise spend?

Expense management software in your pocket

6 simple steps and you're on your way to smarter expenses

Use a mobile app to scan a receipt or upload a photo of a receipt 

We've developed an intuitive mobile and desktop expense app. You can either use your phone or laptop to upload and categorise expenses in a report.  OCR automatically fills in the data. Once you are happy with your expense, add it to a report. 

Approve expenses

Set custom workflows and specific approvers for expense reports. Once the expense report is complete and submitted, managers receive notifications that the report is ready to review. They can then approve or reject the expense claim.

Detect anomalies 

Flag policy breaches before they happen. Expense reports containing claims that violate business rules will be flagged with a warning symbol. Approvers can clearly see when an expense is according to company policy.

Process reimbursements faster

When your ERP and payroll systems are seamlessly connected, you can synchronise data and workflows.

Employees are also immediately notified when their expense report has been rejected, so they don't waste time on the back-and-forth.

Easily claim VAT back

Mobilexpense provides all the necessary information in the accounting files to allow the customer to perform local and foreign VAT reclaim.
The VAT can be either selected by the employee or entered by the controller.

Mobilexpense offers a database with the different VAT rates per expense category, per country.

Enjoy easy (data-driven) decision making 

Receive email alerts from detected excess spending.  
Identify top spenders, spending trends and irregularities across regions with interactive maps and visual cues.   
Improve forecasting and budgeting using seasonal data.

All the tools you need for expense harmony

Discover the key features for effortless expense management

Smarter business spending with Mobilexpense cards

Mobilexpense business credit cards

Take control of company spend

Set spend limits per transaction or period
Issue vendor-specific cards for campaigns or events
Block or manage cards instantly
Compatible with Apple Pay and mobile wallets
Automatically enforce policy rules and link to Declaree

Great for finance. Loved by HR.
 Effortless for users.

Great spend management tool? Proven results

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

3.000+

Satisfied customers

Make better decisions with digitised processes and concentrate on more important work.

1,7m

App downloads

Let your employees declare their expenses on the go with a simple photo and our OCR engine.

Smarter expense management for stress-free teams

Expense management integrations

Bring your systems together

Spend less time reconciling and more time making decisions

Whether it’s your ERP, accounting software, HR system or travel provider, our smart integrations keep everything in sync.
Here’s what to expect:

Connect your existing tools with minimal IT involvement and no disruptions to daily work.
Automatically sync expenses, budgets and employee data across systems.
Save time on manual tasks and get clearer insight.

What our customers say

Conbit logo-Green

Paul Staal

Board Director at Conbit

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Rugby Nederlands logo black

Marielle ten Rouwelaar

Secretary & Office Manager for Rugby Netherlands

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Lucien Bikes-Logo

Gerald Evers

CFO at Lucien Bikes

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Need guidance picking an expense management solution? 

Beginner's guide to expense management maximum efficiency
Expense management and employee reimbursement are crucial for financial control, affecting both cost efficiency and employee satisfaction. This guide aims to help you confidently manage these complexities.

We like talking about expenses

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Find out what’s possible when expenses just work

Discover how effortless expense reporting can be
Understand where your money really goes
Explore the impact of smart expense management

Discuss your business needs with one of our experts.