Smart expense management software for full visibility and control
Automate up to 95% of your finance tasks and accelerate operations
Empower employees with a paperless process.
Snap receipts, log mileage, and submit expenses on the go.
Flag issues before they become problems.
Connect your favourite ERP and HR tools.
.png?width=600&height=628&name=Homepage_Abovefold%20(ENG).png)
1,7m app users count on us for expense management






Expense compliance for all business sizes
Looking for expense management software for a mid-sized business?
Or trying to manage global enterprise spend?
Small business
Stay on top of regulations to avoid costly fines and keep operations running smoothly.
Medium business
Enforce policies, automate approvals, and keep spend visible across departments.
Enterprise
Multi-entity reporting, ensure compliance across regions, and receive real-time spend insights.
Expense management software in your pocket
6 simple steps and you're on your way to smarter expenses
Use a mobile app to scan a receipt or upload a photo of a receipt
We've developed an intuitive mobile and desktop expense app. You can either use your phone or laptop to upload and categorise expenses in a report. OCR automatically fills in the data. Once you are happy with your expense, add it to a report.
Approve expenses
Set custom workflows and specific approvers for expense reports. Once the expense report is complete and submitted, managers receive notifications that the report is ready to review. They can then approve or reject the expense claim.
Detect anomalies
Flag policy breaches before they happen. Expense reports containing claims that violate business rules will be flagged with a warning symbol. Approvers can clearly see when an expense is according to company policy.
Process reimbursements faster
When your ERP and payroll systems are seamlessly connected, you can synchronise data and workflows.
Employees are also immediately notified when their expense report has been rejected, so they don't waste time on the back-and-forth.
Easily claim VAT back
Mobilexpense provides all the necessary information in the accounting files to allow the customer to perform local and foreign VAT reclaim.
The VAT can be either selected by the employee or entered by the controller.
Mobilexpense offers a database with the different VAT rates per expense category, per country.
All the tools you need for expense harmony
Discover the key features for effortless expense management

Expense management and approval workflows
Real-time visibility and configure custom approval workflows.
/Mobilexpense%20brand%20image%20old11.png?width=800&height=650&name=Mobilexpense%20brand%20image%20old11.png)
Mileage tracking and travel allowances
Calculate distance and per diems accurately on the go.

Daily allowances (Per diems)
Built-in logic for European tax rules and per diem rates.
/Mobilexpense%20brand%20image%20old26.png?width=800&height=650&name=Mobilexpense%20brand%20image%20old26.png)
CO₂ tracking and reporting
Track carbon impact of travel and support sustainability.

Policy enforcement and business rules
Catch out-of-policy expenses before they’re submitted.

Business credit cards
Bring your own or use our cards. You get granular control over employee spend.
Smarter business spending with Mobilexpense cards

Take control of company spend
Set spend limits per transaction or period
Issue vendor-specific cards for campaigns or events
Block or manage cards instantly
Compatible with Apple Pay and mobile wallets
Automatically enforce policy rules and link to Declaree
Great for finance. Loved by HR.
Effortless for users.
/Mobilexpense%20brand%20image%20old25.png?width=800&height=650&name=Mobilexpense%20brand%20image%20old25.png)
Finance teams
/Mobilexpense%20brand%20image%20old3.png?width=800&height=650&name=Mobilexpense%20brand%20image%20old3.png)
HR and travel managers
/Mobilexpense%20brand%20image%20old46.png?width=800&height=650&name=Mobilexpense%20brand%20image%20old46.png)
Legal and IT managers
Great spend management tool? Proven results
Time saved
Easier expense process by automating manual tasks such as data entry and sorting receipts.
Satisfied customers
Make better decisions with digitised processes and concentrate on more important work.
App downloads
Let your employees declare their expenses on the go with a simple photo and our OCR engine.
Smarter expense management for stress-free teams

Bring your systems together
Spend less time reconciling and more time making decisions
Whether it’s your ERP, accounting software, HR system or travel provider, our smart integrations keep everything in sync.
Here’s what to expect:
Connect your existing tools with minimal IT involvement and no disruptions to daily work.
Automatically sync expenses, budgets and employee data across systems.
Save time on manual tasks and get clearer insight.
What our customers say

Paul Staal
Board Director at Conbit
''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Marielle ten Rouwelaar
Secretary & Office Manager for Rugby Netherlands
"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."
Gerald Evers
CFO at Lucien Bikes
"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "
The Expense Blog

The Question Every Financial Manager In Europe Is Asking In 2025
European financial managers are grappling with a pivotal question: How can we incr…

12 Reasons Smart Finance Managers Are Switching to Declaree
Ditching Excel for good Excel spreadsheets were not built to manage business expen…
/Listing%20Images/Your%20Ultimate%20Guide%20to%20Creating%20an%20Effective%20Expense%20Policy%20%E2%80%93%201.png?width=800&height=463&name=Your%20Ultimate%20Guide%20to%20Creating%20an%20Effective%20Expense%20Policy%20%E2%80%93%201.png)
Your Ultimate Guide to Creating an Effective Expense Policy
Why an expense policy matters and why adoption is key Does your organisation have …