Hassle-free expensing
Capturing and declaring expenses on the go is as easy as taking a picture of your receipts with your phone or tablet using our mobile app.
Expense automation on another level
Multinational or large organisations will get the most out of our compliant all-in-one employee expense management solution.
Automated control
SpendController compares the extracted receipt data with the manual entry, flagging discrepancies and automatically validating compliant items.
Open to integrations
We are HR & ERP system agnostic & can integrate with many other partners for travel, cards, etc.
OCR and AI powered mobile app
Let our Mobilexpense MXP app do the work of submitting expenses for you.
- OCR and AI read your receipts, automatically filling the expense data with date, amount, VAT, merchant and city
- Manage all your expenses straight from the app including allowances, mileages, etc.
Approving expenses on the go has never been easier: receive notifications to approve your team's expenses in-app, at any time.
Travel integration
Mobilexpense MXP uniquely and seamlessly integrates with a wide range of travel providers offering you
- Carefree travel management and
- Total trip cost reconciliation
Unlike other expense solutions, we allow you to choose the best in class suppliers for your travel management needs.
Control automation
SpendController is an intuitive, visual tool that automates expense control using OCR. Our automated review process allows for
- Structured data encoding
- High-fidelity control
- Flagging of discrepancies
- Validation of compliant items
Coupled with sampling, this offloads your Finance teams and allows them to focus on exceptions or high risk, high value expenses.
Expense insights with analytics
Gain strategic insights by taking a deep dive into spending categories, business units, payment methods or any other vertical with our reporting tools and visual analytics.
- Detect anomalies & improvement areas
- Identify cost saving opportunities
- Review & improve your spend policy
Your data empowers you to ensure your financial wellbeing whilst accounting for the behaviours of your workforce.
Global & business compliance
Our solution is continually updated by our dedicated Compliance Team with the help of PwC to help mitigate your legal and financial risks in 70+ countries regarding
- Foreign VAT recovery
- Mileage allowances
- Daily allowances
- Regulatory reporting
Mobilexpense MXP also integrates your business rules to automatically flag or block non-compliant entries, saving you up to 90% on control time.
They use MXP
Open to integrations
We have an open integration mindset and are ERP and HR system agnostic. Our ecosystem allows the integration of a variety of solutions for ERP, HR, accounting, payroll, travel and cards. These are just some of our available integrations.
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Mastercard
Company cards
Match expenses to credit card transactions.
-
Microsoft Dynamics
ERP & Accounting
Export approved expense reports to Microsoft Dynamics.
-
TravelPerk
Travel
Turn your TravelPerk bookings automatically into expense reports.
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Taxback International
Tax recovery
Maximise VAT reclaim & minimise risks with Taxback International.
All Mobilexpense MXP features
Safe, secure & certified
Mobilexpense MXP is fully certified for ISO 27001, ISAE 3402 Type II and PCI DSS. This ensures that your data is safe with us, no matter what.
GDPR compliant
Our solution is GDPR compliant, and our data centres are located in Europe, further ensuring data security. Data is retained for the appropriate legal period, up to 10 years.
Personalised support
Our customers all benefit from free, personalised support and guidance to ensure the best fit possible.
Mobile & desktop app
Our solutions are available on both mobile and desktop, for iOS and Android.
Global compliance
The solution is continually updated with foreign VAT rates, mileage rates, daily allowances & regulatory reporting requirements for 70+ countries.
Reporting & Analytics
Access our extensive catalogue of reporting tools for deeper insight into your spending and benefit from advanced analytics with dynamic graphs, reports and statistics.
SpendController & intelligent sampling
SpendController and sampling automate expense control based on OCR, human validation, business rules & local regulations, allowing you to inspect only discrepant reports.
Compliant digital archiving
Enjoy legal paperless archiving thanks to our compliant solution which includes digital signature in selected countries, homologation in Spain and GoBD support in Germany.
Online booking tool integration
Integrate your OBT or travel agent to access travel booking from your travel requests.
HCP transparency pack
Link expenses to Health Care Professionals for Sunshine Act compliant expense reporting.
Missing receipt & affidavit
Allow users to provide a sworn affidavit in place of a missing receipt for expense reimbursement.
SAF-T support
Add vendor information to expenses, incl. VAT number resolution, for SAF-T compliant tax reporting.
Compliant daily allowances
Automatically calculate legal daily allowances and add them to your expenses. Choose to apply the legal rates or company-specific rates.
Automated mileages
Automatically calculate legal mileage expenses with our Google Maps integration and add them to your expenses.
Automated exchange rates
Benefit from automated compliant exchange rates with our built-in solution, supported by xe.com.
VAT recovery
Facilitate VAT recovery on your business expenses or integrate our solution with a VAT recovery service.
Card feed integration
Link your corporate cards (incl. lodge cards) to automatically import business expenses. Transactions are automatically matched to expense entries for quick and easy submission.
Assistant function
Designate an assistant or deputy to fulfil your expense management tasks on your behalf.
Expense split
Easily split a business expense into sub-transactions for greater allocation accuracy.
Real-time OCR
Our OCR reads receipts at lightning speed to extract relevant expense data.
Automated business rules and workflows
Create customised approval and control workflows based on spend limits, projects, cost centres, etc. Manage complex approval and escalation workflows.
Automated expense policies
Implement tailored business rules and spend limits per category for each group of employees.
Cost centres & units
Configure multiple cost centres and units/projects for automated cost allocation.
Cash advance
Register cash advances in any currency and auto-clear expenses against advances.
Multi-language
Our solutions are available in multiple languages including English, French, German, Dutch, Swedish, Spanish and more.
Single Sign On
Use Microsoft Azure or ADFS SSO for easier employee authentication and better identity and permission management.
Custom look & feel
Make our solution your own by integrating your logo and colour scheme.
HR master data synchro
Automatically load and update your lists of end users, departments, projects and more.
Receipt management
Attach receipts, invoices or other documents to your business expenses.
Accounting & ERP connection
Automatically push accounting files to and import data from your ERP or payroll software.