Digitalise your process
Easily digitalise your receipts and your expense management workflow for a smooth, paperless process that is hassle-free.
Our advanced out-of-the-box solution
Mid-sized European companies with local compliance needs will get the most out of our standardised yet highly configurable solution for expense management.
Integrate your cards
Simplify employee spending & control costs with integrated employee credit cards. No more out of pocket spending or chasing receipts, and you can manage your cards straight from the app!
Connect your software
Connect Mobilexpense Declaree to your existing HR, ERP and accounting solutions. We adapt to your needs and existing tools, not the other way around.
Smart mobile app
Take a picture of your receipt and our OCR & AI-powered mobile app will do the rest.
- Native iOS & Android app, available offline
- Capture, submit & approve in-app
- Extract the receipt data in microseconds
- Expense lines are automatically created
- Add mileages & per diems in a few seconds
- Push notifications for all card transactions
Our lightning-fast OCR instantly extracts receipt data making expense input effortless for employees, and ensuring data correctness.
A standardised solution adapted to your needs
Our comprehensive solution is
- Designed to be quickly and easily configured to match your internal processes
- Fast, robust, and simple to deploy thanks to standardised setup wizards
- Connected to your HR, ERP & accounting solutions, and linked to your SSO
Centralise and harmonise your company's employee expense process following best practices and enjoy a host of integrations with software partners for added functionality.
Easy configuration, fast deployment
Administrators manage their solution settings themselves, supported by our online Customer Success team.
By choosing our solution, you
- Steer away from complexity
- Support your employees with a fast process
- Provide them with a native expense app
- Collaborate with a dedicated onboarding expert
A typical timeline for customers to realise both the implementation and employee onboarding is just a few weeks.
Control spend
Enjoy increased transparency thanks to
- State-of-the art expense capture technology
- Approval workflows following your policies
- Automated business rule enforcement
- Instant G/L, cost centre & project allocation
- Automated interfacing with your accounting
- Real-time spend control & insights
They use Declaree
Customer-driven integrations
We have an open integration mindset and are ERP and HR system agnostic. Our ecosystem allows the integration of a variety of solutions for ERP, HR, accounting, payroll, travel and cards. These are just some of our available integrations.
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ADP
HR & Payroll
Speed up the reimbursement of your employees' expenses.
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bunq
Company cards
Real time bunq card management. Control spend before it happens with employee cards.
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DATEV
ERP & Accounting
Book all employee expenses digitally into DATEV.
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d.velop
Document storage
For GoBD-proof & digitally stored expenses.
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AirPlus
Company cards
Gain visibility into your company's travel spending with AirPlus.
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BambooHR
HR & Payroll
Speed up the reimbursement of your employees' expenses.
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Exact Globe
ERP & Accounting
Book approved expense reports into Exact Globe.
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Mastercard
Company cards
Match expenses to credit card transactions.
All Mobilexpense Declaree features
GDPR compliant
Our solution is GDPR compliant, and our data centres are located in Europe, further ensuring data security. Data is retained for the appropriate legal period, up to 10 years.
Personalised support
Our customers all benefit from free, personalised support and guidance to ensure the best fit possible.
Mobile & desktop app
Our solutions are available on both mobile and desktop, for iOS and Android.
Real-time & offline OCR
Our OCR reads receipts at lightning speed to extract relevant expense data - even when you're offline.
Automated mileages
Automatically calculate legal mileage expenses with our Google Maps integration and add them to your expenses.
Compliant daily allowances
Automatically calculate legal daily allowances and add them to your expenses. Choose to apply the legal rates or company-specific rates.
Automated exchange rates
Benefit from automated compliant exchange rates with our built-in solution, supported by openexchangerates.com.
Link your cards
Link your Mastercard, Visa and Amex cards and receive push notifications for every expense. bunq cards and their spend limits can be managed straight from the app.
Duplicate recognition
Automatically recognise and flag duplicate entries, blocking them from being submitted or processed.
Accounting & ERP connection
Automatically push accounting files to and import data from your ERP or payroll software.
Push notifications & reminders
Receive push notifications for new transactions, approvals and more as well as automatic reminders for pending actions.
Automated business rules and workflows
Create customised approval and control workflows based on spend limits, projects, cost centres, etc. Manage complex approval and escalation workflows.
Automated expense policies
Implement tailored business rules and spend limits per category for each group of employees.
Single Sign On
Use Microsoft Azure or ADFS SSO for easier employee authentication and better identity and permission management.
Available in 7 languages
Available in 7 languages: English, German, Dutch, French, Italian, Spanish and Portuguese.
Spanish homologation
Our solution is homologated in Spain for paperless expense processing and data storage.
Custom fields
Create custom, company-specific text and drop down fields to easily collect all the data you need.
Cost centres & units
Configure multiple cost centres and units/projects for automated cost allocation.
Assistant function
Designate an assistant or deputy to fulfil your expense management tasks on your behalf.
Optimised for tax consultants
Manage multiple client entities and personalise our white-label solution to your brand for easy recognition.
Multi-entity
Administrators can easily switch between and manage the organisation's multiple expense entities based on defined roles.
Data export
Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.