An expense management app to scan your receipts anywhere

Our cutting-edge receipt scanning applications transform physical receipts into digital format and streamline the process of submitting claims, empowering your Finance team to maximise savings and efficiency. 

Recording business costs in automated expense solutions

+3,000 customers trust us with expenses 

One expense management suite

Take full control with all your tools in one place

How it works

Step 1 - Scan your receipt

Our optical character recognition (OCR) extracts the data from your receipts, and you can supplement it if necessary.

 The correct distance for mileage reimbursements is calculated in the expense app through our Google Maps integration.

Add daily and other allowances in a few clicks - the calculation is done correctly straight from the app.

Receive all your credit card transactions directly in your mobile app, thanks to the link with credit card providers.
employee scanning a receipt with the mobile phone app declaree

Step 2 - Approve on mobile

Complete controls. Instant approvals.

Orchestrate approvals and make the most of our expense automation and sampling solutions to optimise both effort and cost.

Check and approve your teams’ expenses on the go from the app wherever you are.

Never miss an expense report again. Never leave someone waiting for approval.

Digital view of business expenses dashboard

Step 3 - Control expenses

Reconcile data and expenses. 

Manually control exceptions, while letting our system automatically process compliant items.

Save up to 90% on expense controlling time.
Verify the status of submitted expenses with all their data.
Automate the tracking of company cash.
Team reviews corporate expense management solution

Step 4 - Reimburse your employees

Speed up pay outs.

Quickly and accurately reimburse employees' expenses, making them more effective and engaged without wasting time on unresolved expenses.

Master data is automatically fed into Mobilexpense for accurate reimbursements.
Employees can check the status of their reimbursements on the app and receive their money back in no time.
Less time spent on expense admin leaves you more time for productive work.
Meeting with expense compliance dashboard

Step 5 - Reporting on spend

A valuable overview. 

Benefit from seamless reporting on expenses that helps you enforce cost control, implement process optimisations and increase your visibility.

All your spend data in one visual tool.
Deep-dive into your data to get expense insights and identify spending trends.
Digital view of business expenses dashboard

Great expense management tool?
Proven results!

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

3.000+

Satisfied customers

Make better decisions with digitised processes and concentrate on more important work.

1,7m

App downloads

Let your employees declare their expenses on the go with a simple photo and our OCR engine.

AI-powered receipt scanner

Meet our Declaree mobile app

Deeply customisable real-time policy enforcement
Flag out-of-policy expenses before submission based on custom field variables.

Mileage, per diems, and receipts in one mobile-first flow.
Declaree's OCR expense capture lets employees submit trips, allowances, and receipts.

Compliance built into your workflows
Natively built with regional tax, audit, and HR regulations in mind, offering locally compliant configurations.

Take a deeper look at your data

Schedule an export of your reports and dashboards to different file types for further analysis or to share them with external parties:

  • Flat file (.csv)
  • Excel (.xlsx)
  • PDF (for visuals)
2_Analyse_screen_V2
More control, less overspend

Make everybody happy

"The implementation of Mobilexpense was quick, we were up and running in no time."


Henrika Ahtela
Finance Systems and Process Manager

Visual - A

More customers that are succesful with company cards

OCR meets AI

Together, OCR (Optical Character Recognition) and AI (Artificial Intelligence) extract the data from your receipts. Snap a picture of your receipt with our mobile expense scanner apps and the solutions will instantly extract the data to create an expense.

Our smart engine and process automation check all expenses against your company policies, flagging discrepancies automatically. It's easy to be in control; both for your employees and for organisations as a whole.

Our expense scanner apps increase both productivity and employee satisfaction while strengthening expense compliance.

Alyssa

What our customers say

Mobilexpense customer - Conbit expense management results

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director at Conbit

Mobilexpense review - Rugby Nederlands expense management results

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

Secretary & Office Manager for Rugby Netherlands

Mobilexpense review - Lucien Bikes expense management results

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

CFO at Lucien Bikes

Frequently asked questions

1. What is a mobile expense app and how does it work?

A mobile expense app helps employees record and submit expenses quickly.

You simply scan a receipt with your phone using an AI receipt scanner.

The app reads the data, categorises it, and applies company policy rules.

Expenses are sent straight to the approval flow and synced with finance.

It saves hours of admin and keeps expense reports accurate.

2. How does a mobile expense app help finance teams?

Finance teams gain real-time visibility of company spending.

Automated reports replace manual spreadsheets and reduce errors.

Policy breaches are flagged instantly before approval.

Budgets are easier to track, and reimbursements happen faster.

It keeps spending transparent and under control.

3. What features should I look for in a mobile expense app?

Choose an app with AI receipt scanning and automatic categorisation.

Look for approval workflows, mileage, and daily allowance tracking.

CO₂ tracking and ERP integration help meet compliance and ESG goals.

Offline access and mobile notifications improve user experience.

A good app makes expense management quick and stress-free.

4. Is a mobile expense app secure for company data?

Yes, leading apps use encryption and secure logins to protect data.

They comply with GDPR and local data protection regulations.

User access can be managed through single sign-on or MFA.

Every action is recorded, so finance can trace each claim.

Your company’s data stays safe at every stage.

 

5. How can a mobile expense app support sustainability goals?

Modern apps now include CO₂ tracking for ESG and CSRD reporting.

They estimate the footprint of each trip or purchase automatically.

Finance can view total emissions and identify ways to cut them.

These insights help reduce travel impact and meet green targets.

It’s smart, sustainable, and good for business.

6. What’s the difference between a mobile expense app and full software?

A mobile expense app handles on-the-go expense capture and submission.

Full expense management software adds budgets, analytics, and controls.

Together, they automate the process from receipt to reimbursement.

Employees enjoy convenience while finance gets full visibility.

It’s the ideal mix of speed, accuracy, and control.

Ready to get started?

Make expenses effortless with one of our experts

Get in touch with us to discuss how our expense apps could help streamline your processes, take a look at our integrated expense solutions or have your questions answered. 

Employees collaborate on reducing travel expense reports