What is a mobile expense app and how does it work?

A mobile expense app lets employees record and submit expenses quickly. You scan a receipt with your phone and an AI receipt scanner reads the data, categorises it and applies company policy rules. The expense then moves into the approval flow and synchronises with finance systems. This streamlines submission, saves hours of administration and keeps expense reports accurate from capture through to approval.

How does a mobile expense app help finance teams?

Finance teams gain real-time visibility of spending and replace manual spreadsheets with automated reports that reduce errors. Policy breaches are flagged before approval, budgets are easier to track and reimbursements are processed faster. The result is transparent, controlled company spend and more efficient financial operations.

What features should I look for in a mobile expense app?

Prioritise AI receipt scanning, automatic categorisation and robust approval workflows. Look for mileage and daily allowance tracking, CO₂ tracking and ERP integrations to support compliance and ESG goals. Offline access and mobile notifications improve the user experience. The right app makes expense management quick, accurate and stress-free for employees and finance alike.

Is a mobile expense app secure for company data?

Yes. Leading apps use encryption and secure login methods to protect data, comply with GDPR and local regulations and support single sign-on or multi-factor authentication. Every action is recorded for traceability, helping finance verify each claim while keeping company data safe at every stage.

How can a mobile expense app support sustainability goals?

Modern apps include CO₂ tracking for ESG and CSRD reporting. They estimate the footprint of trips and purchases automatically, giving finance a view of total emissions and ways to reduce them. These insights help cut travel impact, meet green targets and align spending with sustainability objectives.

What’s the difference between a mobile expense app and full software?

A mobile expense app focuses on on-the-go capture and submission, while full expense management software adds budgets, analytics and controls. Used together, they automate the process from receipt to reimbursement. Employees gain convenience and speed, and finance benefits from complete visibility and tighter control.

An expense management app to scan your receipts anywhere

Our cutting-edge receipt scanning applications transform physical receipts into digital format and streamline the process of submitting claims, empowering your Finance team to maximise savings and efficiency.

Recording business costs in automated expense solutions

As simple as taking a picture

Our mobile expense apps are built for ease of use. Just take a picture of your receipt, and you're done!

Automated to save you time

No need to manually enter anything. OCR and AI read your receipt to populate the required fields.

Say goodbye to lost receipts

Going digital means you can say goodbye to paper trails and lost receipts - forever!

Step 1 - Scan your receipt

Our optical character recognition (OCR) extracts the data from your receipts, and you can supplement it if necessary.

The correct distance for mileage reimbursements is calculated in the expense app through our Google Maps integration.

Add daily and other allowances in a few clicks - the calculation is done correctly straight from the app.

Receive all your credit card transactions directly in your mobile app, thanks to the link with credit card providers.

employee scanning a receipt with the mobile phone app declaree

Step 2 - Approve on mobile

Complete controls. Instant approvals.

Orchestrate approvals and make the most of our expense automation and sampling solutions to optimise both effort and cost.

Check and approve your teams’ expenses on the go from the app wherever you are.

Never miss an expense report again. Never leave someone waiting for approval.

Digital view of business expenses dashboard

Step 3 - Control expenses

Reconcile data and expenses.

Manually control exceptions, while letting our system automatically process compliant items.

Save up to 90% on expense controlling time.
Verify the status of submitted expenses with all their data.
Automate the tracking of company cash.

Team reviews corporate expense management solution

Step 4 - Reimburse your employees

Speed up pay outs.

Quickly and accurately reimburse employees' expenses, making them more effective and engaged without wasting time on unresolved expenses.

Master data is automatically fed into Mobilexpense for accurate reimbursements.
Employees can check the status of their reimbursements on the app and receive their money back in no time.
Less time spent on expense admin leaves you more time for productive work.

Meeting with expense compliance dashboard

Step 5 - Reporting on spend

A valuable overview.

Benefit from seamless reporting on expenses that helps you enforce cost control, implement process optimisations and increase your visibility.

All your spend data in one visual tool.
Deep-dive into your data to get expense insights and identify spending trends.

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The CFO handbook

The most comprehensive guide for financial leaders who wish to streamline their team and business for the challenges of 2023.

Yes, give me those insights

OCR meets AI

Together, OCR (Optical Character Recognition) and AI (Artificial Intelligence) extract the data from your receipts. Snap a picture of your receipt with our mobile expense scanner apps and the solutions will instantly extract the data to create an expense.

Our smart engine and process automation check all expenses against your company policies, flagging discrepancies automatically. It's easy to be in control; both for your employees and for organisations as a whole.

Our expense scanner apps increase both productivity and employee satisfaction while strengthening expense compliance.

What our customers say

Mobilexpense customer - Conbit expense management results

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director at Conbit

Mobilexpense review - Rugby Nederlands expense management results

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

Secretary & Office Manager for Rugby Netherlands

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

CFO at Lucien Bikes

A mobile expense app helps employees record and submit expenses quickly.

You simply scan a receipt with your phone using an AI receipt scanner.

The app reads the data, categorises it, and applies company policy rules.

Expenses are sent straight to the approval flow and synced with finance.

It saves hours of admin and keeps expense reports accurate.

Finance teams gain real-time visibility of company spending.

Automated reports replace manual spreadsheets and reduce errors.

Policy breaches are flagged instantly before approval.

Budgets are easier to track, and reimbursements happen faster.

It keeps spending transparent and under control.

Choose an app with AI receipt scanning and automatic categorisation.

Look for approval workflows, mileage, and daily allowance tracking.

CO₂ tracking and ERP integration help meet compliance and ESG goals.

Offline access and mobile notifications improve user experience.

A good app makes expense management quick and stress-free.

Yes, leading apps use encryption and secure logins to protect data.

They comply with GDPR and local data protection regulations.

User access can be managed through single sign-on or MFA.

Every action is recorded, so finance can trace each claim.

Your company’s data stays safe at every stage.

Modern apps now include CO₂ tracking for ESG and CSRD reporting.

They estimate the footprint of each trip or purchase automatically.

Finance can view total emissions and identify ways to cut them.

These insights help reduce travel impact and meet green targets.

It’s smart, sustainable, and good for business.

A mobile expense app handles on-the-go expense capture and submission.

Full expense management software adds budgets, analytics, and controls.

Together, they automate the process from receipt to reimbursement.

Employees enjoy convenience while finance gets full visibility.

It’s the ideal mix of speed, accuracy, and control.

By company size

By region

By product

An expense management app to scan your receipts anywhere

+3,000 customers trust us with expenses

Take full control with all your tools in one place

As simple as taking a picture

Automated to save you time

Say goodbye to lost receipts

How it works

Step 1 - Scan your receipt

Step 2 - Approve on mobile

Complete controls. Instant approvals.

Step 3 - Control expenses

Reconcile data and expenses.

Step 4 - Reimburse your employees

Speed up pay outs.

Step 5 - Reporting on spend

A valuable overview.

Great expense management tool?Proven results!

Time saved

Satisfied customers

App downloads

AI-powered receipt scanner

Meet our Declaree mobile app

Take a deeper look at your data

Make everybody happy

"The implementation of Mobilexpense was quick, we were up and running in no time."

More customers that are succesful with company cards

The CFO handbook

OCR meets AI

What our customers say

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

Frequently asked questions

Make expenses effortless with one of our experts

We simplify expense management with innovative, user-friendly solutions for both employees submitting expenses and finance controllers looking into business spend.

Great expense management tool?
Proven results!