Spend Management for Manufacturing & Engineering | Mobilexpense

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Control spend across every site, team and project

See plant, project, travel and employee spending as it happens, with clear ownership and less admin.

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See spend in real time

 

By the time expense data reaches you, the opportunity to act may already have passed. A current view of business/personal card and employee spend helps teams spot unusual costs, missing information and project overruns earlier, instead of piecing the story together at the end of each month. 

 

Track spend more effectively

Track expenses by plant, project, team or cost centre, with the supporting detail your team needs to understand what was spent and why.

Bring employee spend into the picture

Keep card transactions, mileage, allowances and reimbursable expenses connected, rather than reconciling each source separately.
Make life easier on site

Make life easier on site

Employees can capture receipts and submit expenses from mobile or desktop, whether they are at a plant, visiting a supplier or travelling between sites.

Control all spend without reviewing more of it

 

As transactions grow, built-in policy checks and approvals keep routine expenses moving, so finance can focus on exceptions.

  • Catch issues earlier: Flag out-of-policy expenses at submission, while there is still time for employees to correct missing information or explain the spend. 

  • Review what needs attention: Let compliant expenses follow the normal workflow and direct finance attention to the transactions that fall outside your rules.

  • Keep controls practical: Set approval routes, required information and spending rules around the way your teams work, without turning every purchase into a finance task. 
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fraba

FRABA, a manufacturer of sensor solutions with 220+ employees across Europe, Asia and America, manages different policies, mileage rates and daily allowances by entity. Every entity uses two-level approvals, and discrepancies are flagged as they occur. More than 37% of its workforce uses the mobile app, particularly travelling consultants in the US and China.

FRABA & Mobilexpense: Expense Compliance on Three Continents.

FRABA, a manufacturer of sensor solutions with 220+ employees across Europe, Asia and America, manages different policies, mileage rates and daily allowances by entity. Every entity uses two-level approvals, and discrepancies are flagged as they occur. More than 37% of its workforce uses the mobile app, particularly travelling consultants in the US and China.

Local compliance without losing central control

 

WA MXP_Compliance Regional & local rules – 1

Keep employee spending consistent across locations while accommodating local rates, allowances, approvals and finance systems.

  • Keep local policies where they matter: Apply the mileage rates, daily allowances and approval requirements relevant to each location, while keeping the wider process familiar for finance and employees. 

  • Work with the systems already in place: Connect expense data with existing ERP, accounting, HR, payroll and card systems so information can move into the finance stack without another round of manual handling. 

  • Give finance a reliable audit trail: Keep approvals, supporting information and expense decisions attached to the transaction, so finance can see what happened without chasing context across teams. 
"Now I can see exactly who is spending what"
Ronald Juli

Head of Finance and Accounting, MEG

Ronald Juli

Travel spend follows the work

 

When teams travel between sites, suppliers and customers, mileage, allowances and receipts add up. One expense flow helps finance link those costs to the right project, team or location.

  • Mileage without manual calculations: Employees log a route and the distance is calculated using Google Maps, with local reimbursement rates applied automatically.

  • Allowances based on the trip: Calculate daily allowances using the relevant destination, travel details and company policy instead of relying on manual rate lookups.

  • Receipts captured on the move: Travelling employees can scan and submit receipts as costs happen, reducing the pile of missing paperwork waiting for finance after the trip.
WA (Mileage calculation) AF
MEG_Maler_Einkauf_Gruppe_logo.svg

MEG’s sales teams operate across 60 warehouse locations in Germany. Before digitising expenses, employees paid out of pocket, sent receipts back to head office and left finance to check and process everything manually. After introducing Mobilexpense Cards and digital expense tracking, MEG reduced the time spent on expense administration by up to 70% and gained visibility into spending across its locations. 

What 60 locations look like without paper

MEG’s sales teams operate across 60 warehouse locations in Germany. Before digitising expenses, employees paid out of pocket, sent receipts back to head office and left finance to check and process everything manually. After introducing Mobilexpense Cards and digital expense tracking, MEG reduced the time spent on expense administration by up to 70% and gained visibility into spending across its locations. 
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Get a tailored product walkthrough 

  • A tailored walkthrough built around your company’s workflows and approval setup.

  • Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.

  • Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.

Frequently asked questions

How does Mobilexpense support manufacturing and engineering companies?

Mobilexpense helps finance teams manage employee expenses, card spend, approvals and reimbursements across plants, project sites and travelling teams. Spend data can be connected to projects, teams and cost centres while policy checks and approval workflows reduce manual handling. 

Can Mobilexpense manage expenses across multiple sites and teams?
Yes. Policies, approval workflows and required expense management can be configured around different teams and locations, while finance retains oversight of the wider expense process.
Can employees submit expenses while working in the field?

Yes. Employees can capture receipts and submit expenses from mobile or desktop while on site or travelling. Mileage and daily allowances can also be recorded as part of the expense process.

Does Mobilexpense support company cards, mileage and daily allowances?

Yes. Mobilexpense supports business credit cards, mileage claims and daily allowances alongside reimbursable employee expenses. Card transactions can appear in real time, mileage distances can be calculated with Google Maps, and local or company-specific allowance rates can be applied.

How does Mobilexpense automate spend controls?

Policy rules and approval workflows can be built into the expense process. Out-of-policy spend can be flagged when an expense is submitted, helping finance focus on exceptions instead of manually reviewing every transaction.

Can different sites use different expense policies or rates?

Yes. Different locations or employee groups can use their own policies, approval workflows, mileage rates and daily allowance settings where required. FRABA, for example, uses different local policies and rates across entities on three continents.

Can Mobilexpense work with our existing ERP and finance systems?

Yes. Mobilexpense integrates with ERP, accounting, HR, payroll and card systems, helping expense data move into the finance stack without replacing the tools your teams already rely on.