Recruitment Privacy Notice

According to Regulation (EU) 679/2016, MobileXpense is a personal data operator.

MobileXpense is committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which MobileXpense, as an operator personal data process, ensure the confidentiality of the personal data that it is offered voluntarily by you when submitting your documents (resume and other supporting documents) for enrolling in the recruitment process to fill a vacancy or an internship program.

All data and documents you submit to us will be used exclusively for processing your application, in accordance with the provisions of Regulation no. 679 din April 27, 2016 on the protection of individuals regarding the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR) and applicable national law.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Information we collect from you

We collect and process some or all of the following types of information from you.

We process personal details such as name and surname, email address, home and residence address, phone number, picture, date of birth, gender, nationality, card identity, civil status, family situation, studies, qualifications, information relating to your employment history, skills and experience, curriculum vitae, letter of motivation/ intent and supporting documents, statement on own responsibility, data results from psychometric tests, medical and / or psychological assessment, as appropriate.

We also process the information that you provide when you apply for a role. This includes information provided through the online job site, via email, in person at interviews and/or by any other method.

If you contact us, we may keep a record of that correspondence.

Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.

Purposes of processing

We use information held about you in the following ways:

  • to consider your application in respect of a role for which you have applied;
  • to consider your application in respect of other similar roles;
  • to communicate with you in respect of the recruitment process;
  • to find appropriate candidates to fill our job openings.

The information is used to take actions, at your request, before the conclusion of the labour contract and based on your consent, to process personal data for one or more purposes (Article 6 (1) (a) and (b) of GDPR).

Who has access to your data

Access to your data is restricted to those who have a genuine business need to know it, namely, MobileXpense (or subcontracted recruitment agencies employees involved in the recruitment process). Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

How we secure your data

We take appropriate measures to ensure that all personal data is kept secure including measures to prevent personal data from being accidentally lost, used or accessed in an unauthorized way. We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Secure transmission through specific job posting platforms is ensured by specific cryptographic protocols. Unfortunately, the transmission of information via email is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through this channel. Therefore, this type of transmission remains at your own risk.

Where we store your personal data

The data that we collect from you are stored within our information systems at MobileXpense entities.

How long we keep your personal data

Your data is kept either until our open role is filled or in our database for future roles for a duration of 1 year. Your personal information will be deleted afterwards or upon specific written request to HR email.

Your rights

Under the General Data Protection Regulation, you have the rights to:

  • access to your personal data (art 15 of GDPR);
  • require us to correct any mistakes in your information which we hold (art 16 of GDPR);
  • require the erasure of your personal data (art 17 of GDPR);
  • restrict the processing of your data (art 18 of GDPR).

If you would like to exercise any of those rights, please:

  • contact us;
  • let us have enough information to identify you;
  • let us have proof of your identity and address; and
  • let us know the information to which your request relates.


All questions, comments and requests regarding this Privacy Notice should be addressed to jobs@mobilexpense.com.

Terms and conditions, Privacy Policy and Cookie Policy

This Privacy Policy governs the manner in which MobileXpense collects, uses, maintains and discloses information collected from users (each, a "User") of the www.mobilexpense.com website ("Site"). This privacy policy applies to the Site and all products and services offered by MobileXpense.

Personal identification information

We may collect personal identification information from Users in a variety of ways in connection with activities, services, features or resources we make available on our Site.. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

Non-personal identification information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Web browser cookies

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

How we use collected information

MobileXpense collects and uses Users personal information for the following purposes:

•   To improve customer service
Your information helps us to more effectively respond to your customer service requests and support needs.

•   To send periodic emails
The email address Users provide will only be used to respond to their inquiries, and/or other requests or questions.

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures. Our Site is also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users.

Sharing your personal information

We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Third party websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.


Changes to this privacy policy

MobileXpense has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

MobileXpense NV/SA Square Sainctelette 12 B-1000 Brussel
+32 (0) 2 210 63 10

This document was last updated on July 27, 2018