All approved expense declarations can now be easily imported into our Unit4 system, saving us a lot of time. Having a single point of contact at Mobilexpense was also a plus. Overall, a very positive experience.
Ruben Gassling
Manager Finance & Control at Rivean Capital
Pain points and challenges
The old expense reimbursement system of Rivean Capital was outdated. Credit card holders had to keep receipts and submit them along with their monthly bank statements for reimbursement.
Receipts were kept in bags, cars, and desks until the end of the month when they had to be submitted. They were then stapled to the bank statements and signed off with a reference for the accounting department. Receipts would often go missing, and the accounting team had to process each declaration individually. Rivean Capital urgently needed improvements.
Why Mobilexpense
Over the past 40 years, Rivean Capital has become a reference in private equity. Nonetheless, their internal procedure for declaring expenses had not kept up with modern times.
A process team sought out the best solution to meet their needs. They desired a user-friendly tool without unnecessary complexity and a fast, personalised approach. Mobilexpense came out on top.
Expense management requirements
- A product that meets our desire for digitisation of the expense declaration process
- No unnecessary features; convenient and clear
- Fast response and personalised advice
- API
Mobilexpense tool implementation
Before the testing phase, we had already created a database with all the steps for a smooth implementation. With the assistance of Mobilexpense, the integration with Unit4 was ultimately relatively straightforward.
Ruben Gassling
Manager Finance & Control at Rivean Capital
Today, we see that Mobilexpense is well received by our staff. We are receiving a higher number of receipts compared to our old procedure. Our employees now realise that they will save time if they systematically enter their receipts. It will also save a lot of time for the accounting department once the API is operational.
Ruben Gassling
Manager Finance & Control at Rivean Capital
Get a tailored product walkthrough
- A tailored walkthrough built around your company’s workflows and approval setup.
- Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.
- Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.
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More in-depth information about this, but keep it simple. What to expect, why should they follow the link? Commodo iaculis rutrum felis at. Cras sed fermentum morbi a pulvinar eget tristique. Quis mauris nunc egestas suspendisse felis. Pellentesque blandit laoreet.
Title to introduce a program day, benefit, challenge etc.
More in-depth information about this, but keep it simple. What to expect, why should they follow the link? Commodo iaculis rutrum felis at. Cras sed fermentum morbi a pulvinar eget tristique. Quis mauris nunc egestas suspendisse felis. Pellentesque blandit laoreet.
