How Käfer Employee Reimbursements Went From Months To Days
success story

How Käfer Employee Reimbursements Went From Months To Days

Explore how Käfer, a market leader in supplying premium foods in Germany, transformed their expense management processes and were able to reduce employee expense reimbursement time from months, to just days, with Mobilexpense.

Kafer-expense-management-process
The Mobilexpense management tool was a success right from the start as it is user-friendly and easy to use. Time and cost savings were immediately noticeable following the implementation.
kaferag
Marc Eckes

Director of Corporate Development at Feinkost Käfer

Market leader supplying premium foods in Germany

The Käfer Group is a premium supplier in the delicatessen, food, catering and gastronomy sectors. In 1930, Elsa and Paul Kâfer founded Feinkost Käfer by opening a grocery shop in Munich’s Amalienstraße. Today, the company’s headquarters are in Vaterstetten near Munich.

Since its founding in 1930, the Käfer family business has grown steadily, becoming the market leader in Germany. The company employs over 1.400 people and has an annual turnover of around 150 million euros.

After intensive discussions with Mobilexpense, the Käfer Group decided to enter the digital age and implement Mobilexpense’s expense management.

We spoke with Marc Eckes, Director of Corporate Development at Feinkost Käfer who shared the following.

"Käfer is a family business, everything is still very manual. No longer up to date! Staff is getting more expensive and we don't want to use people to push paper anymore. My role is to lead Käfer into the digital age!"

Explore Declaree’s top features: from receipt capture to automation, all in one page.

Expense Management at Käfer before Mobilexpense

We had manual processes, missing receipts, it took months for reimbursements to go through. With Mobilexpense, the process has been simplified: photos of receipts, available anywhere, repayments are quick.
kaferag
Marc Eckes

Director of Corporate Development at Feinkost Käfer

Manual business processes, simplified with Mobilexpense

With staff in different areas and events in different locations across Germany, the expense management process was a major challenge for the Käfer Group. Processes were largely manual, which robbed the company of valuable time. In addition, paper receipts were not always submitted, were lost or their processing was slow. 

Käfer was looking for a digital solution to speed up the old processes and simplify them across the company. With Mobilexpense’s expense management tool, they hoped to solve this problem. And they did.

Requirements and selection

Käfer's main concern was simplifying the receipt management process and freeing employees from paper pushing to concentrate on work tasks.

Mobilexpense’s expense management tool looked to be the right solution: employees can scan receipts on the move, regardless of time and location, and send them to the solution in real time while saving them digitally. Missing information is easily added straight from the app.

Receipt management takes just a few clicks and is reliable as well as compliant with local regulations.

“We have also had experience with other providers, where it can takes years before anything happens. That is definitely not the case with Mobilexpense and its start-up mentality.”

Smooth implementation process

As for the implementation process at Käfer, Marc shared the following:

We've experienced Mobilexpense to be fast and flexible. We are a complex customer. Mobilexpense has been flexible in responding to us and helping us!
kaferag
Marc Eckes

Director of Corporate Development at Feinkost Käfer


"With the help of Mobilexpense, we implemented the expense management solution. Mobilexpense offered Käfer an individually tailored solution. There was constant communication and all  questions were dealt with quickly, flexibly and comprehensively. In particular, Mobilexpense’s quick response and personal support contributed to a smooth implementation process."

Why choose Mobilexpense?

In our experience, Mobilexpense is fast and flexible. We are a complex customer. The team at Mobilexpense has been flexible in responding to and helping us!
kaferag
Marc Eckes

Director of Corporate Development at Feinkost Käfer

According to Marc Eckes and Käfer, Mobilexpense expense management:

  • Meets all the requirements of the expense process
  • Is user-friendly and time-saving
  • Provided highly competent advice and support throughout the implementation
  • Continues to provide reliable, individual service with quick response times
kaferag
Käfer

Visit their website

Käfer
About the company
The Käfer Group, founded in 1930, is a premium supplier in the delicatessen, food, catering and gastronomy sectors. It is headquartered in Vaterstetten near Munich, Germany.

1.400+ employees.

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Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR

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