Shifting from Manual to Quick Expense Management

Pain points and challenges

GREEN Real Estate had the potential to enhance the efficiency of their expense report processing. All employee expenses required documentation with receipts, which were manually entered into an Excel file on a monthly basis. Subsequently, the Excel document was printed for signatures, scanned, and sent via email to the accounting department.

The lack of organisation in the individual receipt explanations created additional time-consuming steps in the financial process. 

Why Mobilexpense

Finding a solution that easily integrates with GREEN's complex ERP system was crucial since it's widely used by the company. Various options were initially explored using the ERP system and a simple Google search. 

GREEN decided to use Mobilexpense due to its capabilities, compatibility with current software, positive evaluations, and easy setup at a competitive price. 

Their expectations for our expense management solution

• Seamless integration with Yardi ERP system 
• Digital access with a mobile app for on-the-go expense declarations 
• Easy setup and good technical support

Mobilexpense tool implementation

"I was able to set everything up myself in just a few days," says Steven van Ginkel, Manager of Finance & Control.  

“Loading employees into the system went smoothly, and placing the user manual on the intranet, along with videos on how Mobilexpense works, meant that a single email was enough to kickstart our new expense declaration process. The Mobilexpense helpdesk was always available for any questions, and they genuinely worked with us and provided solid technical support."