Raiffeisen-IMPULS-Leasing (RIL)'s move to digital expense management with Declaree

Context

Before switching to Declaree, Benjamin Zajonskowski, project manager at RIL, and his team were relying on a fully manual process to manage employee expenses.

This included:

Manually scanning invoices
Filling out Excel templates
Printing and signing documents
Passing them physically between teams

The challenge

Managing expenses manually took significant time and coordination.

Rather than continuing with a paper-based process that no longer served their growing needs, RIL saw an opportunity to streamline and digitise expense management.

Their goal was clear:

Reduce administrative friction
Empower employees with a modern tool
Gain better oversight without increasing complexity

The transition to Declaree was driven by a clear need to simplify and digitise this process.

The solution

Declaree replaced the manual process with a smooth, intuitive platform that digitised each step.

From scanning invoices and receipts using the mobile app to final approval, everything now runs in one place.

Benjamin noted the onboarding experience as smooth and well-supported:

"It was very easy from the technical side of it, and we could implement the system with your help."

Benjamin Zajonskowski

Project manager at RIL

Declaree's onboarding team provided clear guidance throughout the setup and onboarding process, helping ensure a smooth start with the tool.

The results

Since implementing Declaree, Benjamin shared that feedback from both employees and management has been positive.

Colleagues appreciate the switch from paper-heavy processes to a digital workflow that is easy to understand and saves time.

Employees find the mobile app particularly helpful, especially for its simplicity in scanning invoices and seeing them instantly synced on the computer.

"The app is very easy to understand. It’s really good.”

Benjamin Zajonskowski

Project manager at RIL

"It was a good decision to choose Declaree."

Benjamin Zajonskowski

Project manager at RIL

About Raiffeisen-IMPULS-Leasing (RIL)

Raiffeisen-IMPULS-Leasing (RIL) is one of the leading leasing companies in southern Germany and a subsidiary of Raiffeisenlandesbank OÖ AG, one of the largest regional banks in Austria.

With a strong focus on customer-centric leasing solutions, RIL supports both businesses and individuals with tailored financing for vehicles, machinery, equipment, and more. RIL has achieved 1st place among German leasing companies in the FOCUS Money ranking for the fourth year in a row.

Declaree customer since: 2024

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