Raiffeisen-IMPULS-Leasing (RIL)'s move to digital expense management with Declaree
case study

Raiffeisen-IMPULS-Leasing (RIL)'s move to digital expense management with Declaree

Raifeissen expense management case study

Context

Before switching to Declaree, Benjamin Zajonskowski, project manager at RIL, and his team were relying on a fully manual process to manage employee expenses.

This included:

  • Manually scanning invoices
  • Filling out Excel templates
  • Printing and signing documents
  • Passing them physically between teams
"It was a good decision to choose Declaree."
Raiffeisen RIL LOGO
Benjamin Zajonskowski

Project manager at RIL

Explore Declaree’s top features: from receipt capture to automation, all in one page.

The challenge

Managing expenses manually took significant time and coordination.

Rather than continuing with a paper-based process that no longer served their growing needs, RIL saw an opportunity to streamline and digitise expense management.

Their goal was clear:

  • Reduce administrative friction
  • Empower employees with a modern tool
  • Gain better oversight without increasing complexity 

The transition to Declaree was driven by a clear need to simplify and digitise this process.

The solution

Declaree replaced the manual process with a smooth, intuitive platform that digitised each step.

From scanning invoices and receipts using the mobile app to final approval, everything now runs in one place.

Benjamin noted the onboarding experience as smooth and well-supported:

"It was very easy from the technical side of it, and we could implement the system with your help."
Raiffeisen RIL LOGO
Benjamin Zajonskowski

Project manager at RIL

Declaree's onboarding team provided clear guidance throughout the setup and onboarding process, helping ensure a smooth start with the tool.

The results

Since implementing Declaree, Benjamin shared that feedback from both employees and management has been positive.

Colleagues appreciate the switch from paper-heavy processes to a digital workflow that is easy to understand and saves time.

Employees find the mobile app particularly helpful, especially for its simplicity in scanning invoices and seeing them instantly synced on the computer.

"The app is very easy to understand. It’s really good.”
Raiffeisen RIL LOGO
Benjamin Zajonskowski

Project manager at RIL

Declaree has replaced the cumbersome manual steps with a digital process that has improved the overall experience, reduced time spent on administrative work, and ensured smoother coordination across departments.

Raiffeisen RIL LOGO
Raiffeisen IMPULS Leasing

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Raiffeisen IMPULS Leasing
About Raiffeisen-IMPULS-Leasing (RIL)

Raiffeisen-IMPULS-Leasing
(RIL) is one of the leading leasing companies in southern Germany and a subsidiary of Raiffeisenlandesbank OÖ AG, one of the largest regional banks in Austria.

With a strong focus on customer-centric leasing solutions, RIL supports both businesses and individuals with tailored financing for vehicles, machinery, equipment, and more.

Demo

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  • A tailored walkthrough built around your company’s workflows and approval setup.

  • Get expert guidance on integrating your ERP, HR, and card systems for a seamless flow.

  • Deliver impact from day one - save time, enforce policies automatically, and scale seamlessly.


Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR

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