Europe

Expense operations across borders

Managing expenses for operations across an entire continent can be intricate.

Deeply rooted in Europe, our compliance to GDPR and adherence to each country's local regulations act as your multi-national guardian. Experience a seamless transition between different regulatory frameworks while ensuring data security.

European compliance for business expenses
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+3,000 customers trust us with expenses 

Take full control with all your tools in one place

One expense management suite

GDPR compliant

We are GDPR compliant and our data centres are located in Europe.

Personalised support

All our customers benefit from free, personalised support and guidance.

Multiple entities

Switch and manage multiple expense entities based on defined roles.

Empowering Finance Managers across the EU

Mobilexpense is your digital gateway to simplified expense management across Europe.

Our comprehensive mobile app eliminates outdated, paper-based methods while ensuring complete alignment with international standards.

  • Digital, paperless expense management across European countries.
  • Comprehensive mobile app which adheres to international standards.
  • Path to increased productivity and operational efficiency.
Explore our product
scanning a receipt with OCR add it into an expense management app

Control your finances, wherever you operate

Mobilexpense integrates seamlessly with your company cards, offering real-time notifications for every expense.

It's like having an omnipresent financial assistant, optimising resource allocation and ensuring alignment with European regulations. Remain in control of your expenses, no matter where you operate within the EU.

  • Seamless integration with company cards used across the EU.
  • Real-time notifications for every expense, even abroad.
  • Remain in control, regardless of your EU operational boundaries.
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Mobilexpense credit cards for compnay expenses compatible with all cards

Discover our features

Automated mileages

Calculate and claim legal mileage rates with our Google Maps integration and add them to your expenses.
Automated mileages

Daily allowances

Calculate and claim legal daily allowances. Choose to apply the local legal rates or company-specific rates.
Daily allowances

Rules & workflows

Create customised approval and control flows and manage complex approval and escalation workflows.
Rules & workflows

Expense policies

Implement tailored business rules and spend limits per category for each group of employees.
Expense policies

Multilingual support

Available in 7 languages: English, German, Dutch, French, Italian, Spanish and Portuguese.
Multilingual support

Single Sign On

Use Microsoft Azure or ADFS SSO for easier employee authentication and permission management.
Single Sign On

Mobile & desktop apps

Our solutions are available on both desktop and mobile, for iOS and Android.
Mobile & desktop apps

Accounting & ERP connection

Automatically push accounting files to and import data from your ERP or payroll software.
Accounting & ERP connection

Data export

Export your expense data to any system via tailored .xls, .csv, .pdf or .ubl files.
Data export

Great expense management tool?
Proven results!

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

3.000+

Satisfied customers

Make better decisions with digitised processes and concentrate on more important work.

1,7m

App downloads

Let your employees declare their expenses on the go with a simple photo and our OCR engine.

The power of connectivity

Connect Mobilexpense to your existing HR, ERP, and accounting tools for a unified financial software ecosystem that simplifies cross-border operations.

The power of connectivity enables a cohesive financial framework across your EU operations, simplifying processes, enhancing security, and maintaining national compliance.

  • Seamless integration with existing HR and financial software for cross-border operations.
  • Simplified processes, enhanced security across the EU.
  • Cohesive financial framework ensuring compliance in every country of operation.
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integrations and connections with an expense management app

Embrace simplicity and speed

Mobilexpense offers a unique blend of speed and ease of implementation.

Our Customer Success team guides you through each step, from managing settings to defining data export options, across all your EU operations. Find out how Mobilexpense can boost your financial operations.

  • Discover the ease of implementation across multiple EU countries.
  • Enhance operational efficiency and gain control over expenses, EU-wide.
  • Explore the transformative potential of Mobilexpense for your continental operation.
Expense management tool easy to implement

What our customers say

Conbit logo

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director at Conbit

Rugby Nederlands logo black

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

Secretary & Office Manager for Rugby Netherlands

Lucien Bikes logo

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

CFO at Lucien Bikes

Make expenses effortless with one of our experts

We've been solving global expense management challenges for over 20 years. Our European heritage ensures compliance in all EU countries. And our local presence means we're always in the neighbourhood.

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