twinfield

Twinfield

Automate and simplify your accounting and settlement processes by connecting with your preferred ERP and accounting systems. Our integration with Twinfield ensures seamless syncing, enhancing your financial operations while streamlining expense management for your team.

 
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Twinfield & Mobilexpense integrations page.

What are the key features of the integration with Twinfield? 

  • Provide your employees with a state-of-the-art mobile expense app
  • Book all expenses into the correct ledgers in Twinfield

Description of the integration

Our automated API connection with Twinfield allows you to provide all your employees with a state-of-the-art expense app, while solidifying all expense reports into your core finance solution.

What are the benefits of the Mobilexpense integration with Twinfield? 

Easily set up the real time interface to your Twinfield administration by using the standard API connection. All expenses will be automatically booked to the correct employees and to the correct ledgers. Enable all your employees to digitise their expenses on the go, and managers to approve or reject them using the mobile app with a help of MXP/Declaree.

Frequently asked questions

1. How do I connect Twinfield with Declaree?

To connect Declaree with Twinfield:

Step 1: Connect to Twinfield

1. Go to Admin → Connections in Declaree.

2. Select Twinfield.

3. Log in with your Twinfield credentials.

Note: Declaree supports exporting only to Twinfield journals of type INK, MEMO, or PNV. Make sure you select one of these journal types during setup.

2. Can I separate company-paid expenses from reimbursable ones?

Yes.
Enable Split Company Expenses during setup if your organisation uses company credit cards.

This ensures:

  • Company-paid expenses are exported separately.
  • A different creditor (e.g. the card issuer) is assigned.
  • Each entry is correctly booked in Twinfield.
3. How can I add a proof link in Twinfield?

You can include a direct link to the Declaree report PDF in Twinfield.

Setup:

In your Twinfield journal settings, set the following URL in Free Text Field 1:

https://app.declaree.com/declaree/reports/$FreeText1$/pdf

This will create a clickable link to the report PDF in Declaree.

Note: The person opening the link must have a Declaree account with permission to view the report (e.g. accounting or admin user).

4. What setup elements are required for Twinfield exports?

Before exporting, ensure the following are correctly configured in Declaree:

  • Creditor number per user – Required to link expenses to the correct supplier.
  • General ledger accounts per category – Add a ledger account code to each category.
  • VAT codes – Must exist and be accepted in Twinfield.

    • Default VATs: IH (21%), IL (6%), IN (0% / none)

  • Cost centres (optional) – Add cost centre codes if they are used in your accounting setup.

5. How do I export expense reports to Twinfield?
  1. Go to Reports in Declaree.
  2. Select the approved reports you want to export.
  3. Click Export and choose Twinfield as the destination.

Declaree will send the reports as journal entries according to your configuration.

6. Common errors when exporting to Twinfield

Error

Cause

Solution

❌ Missing creditor number

The user has no creditor number assigned.

Go to Admin → Users and add the creditor number to the user profile.

❌ Missing general ledger account

One or more categories lack an account number.

Go to Admin → Categories and assign the correct ledger account.

❌ Invalid or missing VAT code

The VAT code does not exist in Twinfield or is invalid for the journal.

Go to Admin → Vats and ensure VAT codes match Twinfield. Default VATs: IH (21%), IL (6%), IN (0%/none).

❌ No cost centre (when required)

Twinfield expects a cost centre but none was provided.

Go to Admin → Projects and add the required cost centre.
 
 
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What is the category of the integration between Mobilexpense and Twinfield?

ERP & Accounting

How does Twinfield integrate with MXP and Declaree?

  • Integration method:
    • MXP: SFTP
    • Declaree: API

What is the type of data sharing?

Accounting file

What is the workflow? 

Export

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