WCRF simplifies credit card reconciliation from 1.5-weeks to 2-days
case study

WCRF simplifies credit card reconciliation from 1.5-weeks to 2-days

WCRF
"From the accounts payable point of view it's saved us a lot of time and makes everything so much easier. That's the only way I can explain it: financial heaven."
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Chris Tesaga

Operations Manager, WCRF

Context

Before Declaree, WCRF had relied on manual, paper-based processes for expense management and credit card reconciliation. The end-of-month reconciliation cycle for corporate credit cards alone consumed approximately 1.5 working weeks, just because the process forced it.

"It would take a lot of working hours. From a finance perspective, it just wasn't working."
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Chris Tesaga

Operations Manager, WCRF

The core pain points were clear:

  • Paper-heavy workflows: every expense required printing, handwriting, and scanning.
  • A sprawling, complex spreadsheet that took too much time per submission to complete.
  • End-of-month receipt hunts: busy executives with other business priorities had to retrospectively chase down receipts for a month of transactions.

The evaluation

After evaluating multiple providers, WCRF selected Declaree. What stood out was a combination of factors beyond the product itself:

  • People and responsiveness: the Declaree team answered every question thoroughly, including detailed compliance and GDPR responses that gave WCRF the confidence it needed to proceed.
  • Strategic alignment: WCRF was actively looking for technology that matched its innovation strategy. Declaree's AI-powered approach was a natural fit.
  • International credibility: with network partners in the Netherlands, WCRF needed a solution that would be well-regarded in that market. Mobilexpense's strong Dutch presence made adoption significantly easier to sell internally.
"The product is very important, but the team that we were dealing with initially, they sold it. They answered everything, they were very responsive from beginning to end."
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Chris Tesaga

Operations Manager, WCRF

WCRF (4)


The results

  • Real-time receipt capture: Instead of waiting until month-end, employees now log expenses as they happen using the Declaree mobile app. For frequent travellers and executives in particular, this eliminates the retrospective receipt hunt entirely and gives the finance team a complete and accurate expense report.

  • Effortless adoption: Onboarding across the team took less than 30 minutes of training, and Chris jokes that even his five-year-old son could use the app. Employee reception has been overwhelmingly positive, including at the most senior level: WCRF's CEO is among the solution's biggest advocates.

“The training was no more than half an hour, it was very simple.”
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Chris Tesaga

Operations Manager, WCRF

  • Dramatic time savings: The most measurable impact has been on credit card reconciliation. What previously consumed 1.5 working weeks across all cardholders, now takes a maximum of two days. That is a reduction of over 85% in processing time, achieved without any change in team size.

Explore Declaree’s top features: from receipt capture to automation, all in one page.

Looking ahead

WCRF's adoption of Declaree is not just an internal efficiency win, it is part of a broader strategic roadmap. With a compelling proof of concept in place, Chris and his team can actively build the business case to roll out Declaree to their network partners.

Ready to reach financial efficiency?

Declaree by Mobilexpense helps finance teams reclaim their time, cut through paper, and gain real visibility over company spend.

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World Cancer Research Fund

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World Cancer Research Fund
About World Cancer Research Fund (WCRF)

The World Cancer Research Fund (WCRF) is an international non-profit organisation dedicated to cancer prevention research. With a team of under 100 people based in London and network partners in the United States and the Netherlands, WCRF operates a connected finance function where efficiency and sustainability are strategic priorities.

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