Futureproof & Best Practice

Two decades of experience in a single solution

From preferred partner integration to group policies, we've thought of everything. We also guide you through the entire change management process.

TRAVEL MANAGEMENT

Travel Request 2@2x

Travel Request

Fill, budget and submit your travel request in a clean user interface. We guide you to automatically capture and reconcile business expenses during your trip. Your report is ready, waiting for you when you return.

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Policies & Approval

Implement your company's expense policies and approval workflow in MobileXpense. We offer a transparent travel request flow to automatically apply your company’s business rules.

Travel integration

Travel Agent Integration

Choose your preferred partner and enjoy seamless integration with your online booking tool. Our open approach helps you get the best deals, improves cost control and facilitates procurement as well as compliance with internal policies.

EXPENSE MANAGEMENT

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Clean Interface

Our bright, modern identity is delivered through a clean interface that guides you to the essentials. It is all available on the web or on your phone, via our multi-platform mobile application.

OCR@2x

SpendCatcher™

Optical Character Recognition - Infused with artificial intelligence and deep machine learning, our SpendCatcher™ mobile app automatically extracts payment information from receipts or e-invoices. Create an expense in one tap, wherever you are, and never lose another receipt.

Mobile App@2x

Expense

Record, manage and submit your expenses, including details based on your specific policies. Ensure optimal categorisation thanks to our legally compliant templates in more than 70 countries.

Mileage 2@2x

Mileage

Using our Google Maps© integration and our engine compliant in 60+ countries, retrace your trips to calculate and claim your mileage. Or encode the mileage from your odometer - we automatically reconcile your private and business miles as well as your commuting deductions.

Allowance 4@2x

Allowance

Using our certified environment, easily calculate, manage and submit your daily allowances for business trips. Our solution is tailored to your company policies and regulations. Ensure global compliance thanks to our legally compliant templates in more than 70 countries.

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Cash Advance

Effortlessly record, request or approve cash advances and petty cash. We integrate with your payroll and perform the reconciliation automatically as your employees capture their expenses.
Expense Split 4@2x

Itemisation

With a clear user interface and a touch of automation, we facilitate the itemisation of your receipts and bills, allowing you to split your expenses into separate items according to your company's policies.

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Notifications

Our product automatically keeps you informed, proactively, to take direct action at the right time.

Compliance@2x

Built-In Compliance

We help you concentrate on your core business by maintaining compliance needs for 70+ countries regarding tax rates, allowances, mileage, reporting and security. We are ISO 27001 and ISAE 3402 TYPE II certified to guarantee safe and stable service in the long run.
Sunshine Act@2x

Healthcare Transparency

Configure your MobileXpense solution to comply with the regulations that apply to expenses related to healthcare providers around  the world - e.g. Sunshine Act, Loi Bertrand. 

Approval@2x

Approval & Control Flows

Our data engine and interface optimise your actions to ensure business compliance. Orchestrate supervisor approvals and financial controls according to your policies. Make the most of our automation and sampling solutions to optimise both your efforts and your costs.

Deputy 2@2x

Deputies

Because sometimes you just need to delegate, we offer deputy management. Share your instructions and let your colleague capture and submit your expenses or review and approve your colleagues’ reports. Our interface allows assistants to swap profiles as needed.
SpendController@2x

SpendController™

Go further with SpendController™. Experience the clever, automatic and OCR-powered control of your policies and legal requirements, allowing you to focus only on inconsistencies.

BUSINESS INTEGRATION

Customization 2@2x

Customisation

Our solution adapts to your needs for optimal synergy, from workflows to user interface. Integrate your company's colour scheme and logo as well as its languages and currencies to feel right at home.

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Entity Management

We help you manage your business, worldwide. Our solution allows you to configure and manage several entities in different countries or branches, each with their own rules and compliance regulations.

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Departments & Projects

Import your departments and projects and configure your approval flows and reporting accordingly. Employees are redirected to the appropriate supervisor based on their cost centre and project or those selected for their expenses.

User Profile 3@2x

User Management

Create and manage user accounts. We offer you a user friendly solution to support the different roles in your company, while strictly respecting the GDPR.

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User Groups & Policies

Organise your end users into groups, granting each access to specific features under a given policy. The business rules you configure in your policies will automatically notify end users, supervisors and controllers regarding best practices, limits and compliance.
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Global Integration

Integrate your expense management with your ERP or accounting system for master data and transactional data synchronisation. With ERP or payroll service integration, you mitigate legal risks, reduce overhead with payment streams and avoid taxation or privacy issues.

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Credit Card Feeds

Link your corporate cards with our PCI DSS certified solution to automatically reconcile your business expenses with their corresponding bank records. Available for 30+ providers worldwide: Visa, American Express, MasterCard, UnionPay, Diners Club and more.

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Single Sign-On

Connect MobileXpense to your authentication system and allow your users to log in with their company credentials, improving user experience and eliminating the effort required by credential management.

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VAT Reclaim

Your company handles a significant amount of foreign expenses? We make the VAT reclaim process effortless thanks to our integration of third-party services. Your expense data is analysed, filtered and transferred to our partner who takes care of processing your claim.
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Analytics

Enjoy the best expense reporting system, one that grows with you. Our solution makes it easy for you to enforce cost control, increases your visibility and helps you implement process optimisations, including to identify and eliminate fraud.