What is a VAT rate?

VAT rates in expense management

Value Added Tax (VAT) is a consumption tax that is applied to goods and services at various points in the supply chain, most commonly during the final sale to the consumer. While the EU establishes general regulations, each member country sets its own VAT rates, including standard, reduced, and special rates.

Per diem rate

Key principles of VAT rates:

What is the purpose of a VAT rate?

  • Tax regulation: Determines the amount of tax that is going to be collected on products and services at various stages of the chain of supply.
  • Revenue generation: Serves as a major source of revenue for governments, subsidising infrastructure, education, and public services.
  • Market equity: Ensures that taxes are applied consistently across all products and services, eliminating competitive distortion.
  • Legal compliance: Assists companies in applying the appropriate tax rate based on the nature of the transaction and the jurisdiction.
  • VAT recovery: Allows organisations to reclaim VAT paid on qualified expenses, which lowers operating costs.

Example of VAT rates:

A business importing diving equipment into the Netherlands pays the standard VAT rate of 21% on the transaction (see reduced Dutch VAT rate here). The same rate is applied to the final invoice when distributing the product domestically. In contrast, a company hosting a PR event in the UK may be eligible to a reduced rate of 5% on venue rental, while hotel accommodations for attendees could fall under another reduced rate (see standard British VAT rate here). Exporting similar goods outside the EU would involve a 0% VAT rate, assuming the proper export documentation is provided.

The benefits of VAT rates:

  • Clarity and consistency – Establish clear guidelines for taxation on a variety of products and services.
  • Budget control – Assist companies with cash flow management and tax liability forecasting.
  • Cross-border compliance – Ensure proper tax reporting across numerous jurisdictions with differing requirements.

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