Your shortcut to a lighter workload.

Remove friction with automated expense workflows.

Eliminate inefficiencies by instantly routing expenses to the right approvers based on pre-set rules.
Automated workflows ensure adherence to internal policies and external regulations.
Real-time access to expense data that enables proactive budget forecasting.

Book a demo
See it in action
Automatically detect out-of-policy spend and set custom rules within mobilexpense and go digital, image with computer screen

+3,000 customers trust us with expenses

The results you should expect from an automated expense management system

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

80%

Improved efficiency

Make better decisions with digitised processes and concentrate on more important work.

25%

Money saved

Our streamlined administration and spend management solutions have helped our customers save millions.

Receipt capture and data extraction
Don’t lose another second to paperwork.

Eliminate manual input by auto-categorising expenses and extracting receipt data.
Capture spend in real time through mobile and web-based tracking.
Scan receipts instantly to improve accuracy and reduce employee effort.
Enforce policy and budget rules automatically at the point of submission.

Set rules and workflows, enforce everywhere 

Smoothly blended rules for every country you operate in.

 Reduce finance team workload by automating repetitive tasks.
Free employees from admin, so they can focus on higher-value work.
Minimise human error and avoid costly processing mistakes.
Seamlessly adapting to the rules of every country.

Travel Management_Image 3 (ENG)

Expense management software in your pocket

6 simple steps and you're on your way to smarter expenses

Declaree_ Expense steps
1-2

Employees scan receipts

Manage expenses in seconds with our AI receipt scanner and smart expense app.

Employees scan receipts
2-2

Approvers get notified

Automate approvals your way. Assign approvers, set workflows, and notify managers instantly.

Approvers get notified
3-2

Control exceptions

Prevent policy breaches in real time with automated compliance checks and visual alerts.

Control exceptions
4-2

Process reimbursements faster

Seamlessly connect your ERP and payroll systems to sync data and workflows. Employees get instant updates when reports are rejected.

Process reimbursements faster
5-2

Claim VAT back

Automate VAT handling across borders with accurate, category-based rates built into every report.

Claim VAT back
6-2

Report and analyse

Proactive spend control: instant email alerts for trends and outliers, and seasonal insights for accurate budgets.

Report and analyse

Automated visibility into every transaction.

AI Receipt capture

Declaree’s intuitive mobile app simplifies the expense reporting process. Turn paper receipts into digital expenses with a tap.

AI Receipt capture

Policy enforcement

Flag out-of-policy claims instantly (before they’re submitted).

Policy enforcement

Smart categorisation

Auto-assign categories, GL codes, or cost centres based on merchant or user role.

Smart categorisation

Approval workflows

Establish well-integrated policies based on custom field variables, ensuring compliance with internal and external policies.

Approval workflows

Audit trail

Every step—from creation to approval—is timestamped and stored.
Audit trail

ERP and payroll integration

Push validated expenses directly to your ERP or HR systems like SAP, NetSuite, accounts payable, or payroll systems.
ERP and payroll integration

What our customers say

Manual vs automated – What’s the difference?

Manual process
Mobilexpense automation
Expense processing
Employee enters everything
AI scans receipts and invoices and fills in fields
Categorisation
Guesswork by user
Auto-matched to correct category
Expense report creation
Built from scratch
Pre-filled with receipts and cards
Approval routing
Email back-and-forth
Dynamic, rule-based workflows
Reimbursement
Delayed by errors
Faster with accurate, complete data

Expense compliance for all business sizes

Looking for expense management software for a mid-sized business?
Or trying to manage global enterprise spend?

Small business

Small business

Stay on top of regulations to avoid costly fines and keep operations running smoothly.

Learn more
Mid-size business

Mid-size business

Enforce policies, automate approvals, and keep spend visible across departments.

Learn more
Enterprise

Enterprise

Multi-entity reporting, ensure compliance across regions, and receive real-time spend insights.

Learn more
SpendLab case study preview

SpendLab strengthened expense policy enforcement

✅ Automated expense approvals
Each expense follows a structured approval flow — first to the manager, then to HR

✅ Enforced fixed expense policies
Home office allowances, mileage rates, and other fixed reimbursements are pre-set in the system.
 
We like talking about faster workflows for finance teams.

Discover how finance can reduce time on everyday tasks.

Automated Expense Control with SpendController
Automated Expense Control with SpendController

Automated Expense Control with SpendController

Many expense management tools claim to provide excellent user experience - but onl…

20 October 2022 3 min read
Finding The Right Enterprise Expense Solution: What to Ask
How to Select the Right Enterprise Expense Solution – Capabilities – 1

Finding The Right Enterprise Expense Solution: What to Ask

When it comes to managing business expenses and spend, our aim is to ensure that y…

07 February 2025 3 min read
SpendCatcher OCR Mobile App - Automate Expenses for Efficiency
SpendCatcher OCR Mobile App - Automate Expenses for Efficiency

SpendCatcher OCR Mobile App - Automate Expenses for Efficiency

In the past years over half of global website traffic was generated by mobile devi…

31 August 2022 3 min read

Make expenses effortless with one of our experts

Discover how effortless expense reporting can be
Understand where your money really goes
Explore the impact of smart expense management
Discuss your business needs with one of our experts.

Book a demo
employee submitting an expense report