Travel expense management software that automates and scales 

Mobilexpense can automatically capture and import:

• Flight bookings
• Hotel reservations
• Car rental bookings
• Train tickets (in some setups)

How it works:

There are a few common ways this happens:

1. Travel management system integration: Mobilexpense can integrate with your company’s travel booking tool or TMC (Travel Management Company). When employees book travel through the approved channels, the data is automatically synced with their expense report.
2. Email parsing: Emails containing travel booking invoices (e.g., from Booking.com or airline carriers) sent to a designated email address (or the user’s inbox) can automatically be parsed to create draft expenses.
3. APIs and direct feeds: For enterprise customers, Mobilexpense can receive travel data through APIs from providers such as Amadeus, Cytric, Concur Travel, or Egencia.

Redirection to approved travel providers:

Employees are typically redirected to external, pre-approved travel booking platforms (such as Egencia, TravelPerk, or Cytric) via:

• An SSO (single sign-on) link or embedded booking button
• The company intranet or travel policy portal
• A connected integration through the Mobilexpense Marketplace

Once the travel is booked, the details are automatically imported into Mobilexpense for reimbursement, reporting, or CO₂ tracking.

Mobilexpense does not currently function as a travel booking tool itself. Instead, it integrates with approved travel providers or travel management companies (TMCs) to streamline the process.

When integrated with an expense solution like Mobilexpense, CTM creates a seamless experience from booking to reimbursement. Here’s how:

1. Automatic itinerary import

Once an employee books through an approved travel tool:

• Booking data flows into Mobilexpense via API or data feed
• Expenses are pre-populated with dates, amounts, and vendor info
• VAT, CO₂, and cost centres may also be added automatically

2. Expense report pre-filling

• Travel-related expenses appear as draft expense lines
• Employees can simply add receipts (if needed), make minor edits, and submit
• No need to retype trip details

3. Compliance and approval workflows

• Bookings are already policy-compliant from the start
• Exceptions are flagged during both travel booking and expense submission
• Managers and finance teams have visibility into the full lifecycle of spend

4. Cost control and sustainability

• Finance can monitor spend before it happens (pre-trip approval)
• Sustainability data (e.g. CO₂ emissions) is tracked for ESG reporting
• Unused bookings or cancellations are easier to reconcile
  

Mobilexpense allows automatic syncing of travel itineraries into users’ expense reports when integrated with supported travel platforms.

This means:

• Flights, hotels, car rentals, and other booked items can be automatically converted into draft expense entries
• Itinerary details such as dates, destinations, costs, and vendor names are pre-filled
• Expense lines are tagged with cost centres, project codes, or policy info if configured
  
  Note: This depends on the travel booking provider you're integrated with.

Corporate travel management (CTM) refers to the planning, booking, and oversight of business travel for employees, using specific policies, tools, and service providers to ensure efficiency, cost control, and compliance.

When integrated with an expense management solution like Mobilexpense, CTM becomes a powerful system that streamlines the entire travel-and-expense (T&E) process from start to finish.