Understanding e-invoicing
E-invoicing is the exchange of invoices in a structured, machine-readable format (XML or hybrid PDF+XML). These formats follow strict standards such as EN 16931, ensuring mandatory fields (VAT, tax IDs, entity details, totals) are validated automatically by ERPs and, in many regions, tax authorities.
Supported standards globally include:
- Peppol BIS 3.0 (Belgium)
- Factur-X (France)
- XRechnung (Germany)
- National CIUS variants
Why this matters
E-invoicing is transforming financial operations by strengthening compliance, ensuring accurate VAT reclaim, reducing fraud risks, and enabling audit-ready records. This shift is accelerating across Europe, LATAM, and APAC, making structured invoicing essential for scalable finance operations.
The challenge
Expense workflows under e-invoicing mandates
Suppliers now send structured e-invoices directly to your ERP, while employees still submit PDFs, emails, or QR-coded receipts. This mismatch creates major risks:
- Duplicate bookings between ERP and MXP
- Duplicate payments (AP + employee reimbursement)
- Missing links between employee documents and ERP e-invoices
- VAT reclaim inconsistencies
- Blocked workflows when documentation is not compliant
- Controllers forced to manually interpret complex XML files
As mandates expand, these problems grow, making alignment between employee expenses and ERP e-invoicing essential.
How MXP solves it
MXP brings employee-submitted documents into your ERP’s e-invoicing environment, without any workflow change for your teams. Employees upload PDFs, XMLs, hybrid files (Factur-X, ZUGFeRD), or QR invoices. MXP automatically:
- Detects receipt vs. structured e-invoice
- Extracts mandatory data:
- Invoice reference
- Clearance/national IDs (KSeF, UUID, SAT/CFDI codes)
- Supplier & buyer tax IDs and legal names
- VAT amounts, totals, and issue data
- XML links (when available)
All extracted data is stored in MXP and exported with the identifiers finance teams need for accurate matching. This prevents double bookings, avoids duplicate payments, strengthens VAT reclaim, and simplifies audits with clear, standardised data. Employees follow the same workflow, controllers gain a dedicated E-Invoice Details panel, and ERPs receive the complete identifier set required for reconciliation and reporting.
Future-ready by design
MXP will support extraction and export of all required data for:
- Germany — XRechnung, ZUGFeRD (hybrid PDF+XML), UBL/CII profiles
- Belgium — Peppol BIS 3.0 (mandatory Jan 2026)
- Poland — KSeF clearance model (FA(3) XML with national IDs)
- France — Factur-X, UBL, CII via PDP ecosystem
- Mexico — CFDI 4.0 XML + QR code validation
This ensures expense-side documentation complies with ERP matching, VAT reclaim, and audit requirements across every supported country. MXP continuously evolves alongside global regulations. We actively monitor EU ViDA, LATAM clearance models, APAC real-time reporting and national e-invoicing initiatives.
Our roadmap ensures MXP remains fully compliant through 2030 and beyond.
Need guidance? We’re here to help
Your Account Manager and Customer Success Manager can help your entities prepare. This includes readiness assessments, accounting interface adjustments, VAT reclaim implications and controller best practices.
Reach out to your MXP contact for support and next steps.
