Driving Success in Compliance and Efficiency with Autoneum
case study

Driving Success in Compliance and Efficiency with Autoneum

When it comes to their travel and expense management, the automotive supplier has been using Mobilexpense for the past 12 years. After partnering with us, Autoneum improved efficiency across over 70 locations worldwide.

Autoneum expense management case study

Some context

In 2012, Autoneum, a global leader in acoustic and thermal management of vehicles, recognised their travel and expense management processes were holding them back from business efficiency.

With global operations spanning Europe, Asia, and the Americas, the company relied on a patchwork of tools, including locally developed systems and Excel spreadsheets. This fragmented and siloed approach made it difficult to gain a consolidated view of spending or ensure compliance across its regions.

At the time, the concept of a unified expense management tool was still new, and Autoneum’s leadership was forward thinking. They saw an opportunity to bring their processes up to speed. The goal was to create a system that was globally compatible and efficient.

In an interview with Hanspeter Wittwer, former Global Travel Manager at Autoneum, we got to dive deep into Autoneum’s history with Mobilexpense.

At the time, Hanspeter was looking for a "unified system, a single view of how much we were spending worldwide". Let’s gear up to find out how that all changed.

”Mobilexpense’s ability to integrate with systems like Egencia and AirPlus ensures a smooth travel and expense process, from booking to reimbursement.”
Autoneum
Hanspeter Wittwer

Former Global Travel Manager at Autoneum

The solution

After thorough evaluation, Autoneum selected Mobilexpense as its global expense management provider.

Mobilexpense stood out for its ability to:

• Harmonise and standardise seamlessly across multiple regions
• Simplify processes

The decision wasn’t only about cost, it was about value. Mobilexpense offered a high-value solution that balanced great service with functionality, making it the right fit for Autoneum’s specific requirements.

Key reasons for choosing Mobilexpense

Autoneum chose Mobilexpense for several critical reasons:

1. Global compatibility: Autoneum operates 77 production facilities worldwide. Autoneum needed a solution that would serve all of their production facilities, ensuring a consistent experience across regions. Mobilexpense allowed Autoneum to unify its expense management, replacing inconsistent local tools with one streamlined system.

2. Smooth integration with existing tech-stack: Hanspeter Wittwer notes that he enjoys the way Mobilexpense collaborates and partners with Autoneum’s preferred tech solutions to create an easy business travel booking process for employees.

3. Built-in compliance: By incorporating allowances, tax rules, and regulations from countries like Germany and Sweden, Mobilexpense facilitated Autoneum‘s compliance with local legal requirements.

4. Proactive support: The Mobilexpense team worked closely with Autoneum throughout the implementation process, addressing challenges collaboratively and focusing on long-term success. Hanspeter Wittwer also praised Mobilexpense’s outstanding collaboration, highlighting the support team as ‘exceptional’ and a key part of their success. The support team’s ability to understand Autoneum’s unique needs and deliver tailored solutions made all the difference in keeping operations running smoothly.


The results

Implementing Mobilexpense transformed how Autoneum managed travel and expenses. The system brought a range of tangible benefits:

  • Compliance: Mobilexpense supported Autoneum in meeting the increasing regulatory requirements across its global footprint.
  • Standardisation: Before adopting Mobilexpense, managing expenses required significant manual effort.
"Over the past decade, Mobilexpense has proven to be one of the best tools I’ve worked with."
Autoneum logo
Hanspeter Wittwer

Former Global Travel Manager at Autoneum

  • Visibility: What used to be a single, vague entry in the general accounts is now a detailed, global overview of spending. This enhanced transparency has empowered Autoneum to make more informed decisions about travel and expenses.
  • Employee satisfaction: Users across the company came to appreciate the system’s intuitive design and efficiency. Even in regions initially resistant to change, Mobilexpense proved to be a user-friendly solution that simplified everyday processes.

Key outcomes

  • Standardised processes across 77 production facilities worldwide, creating a unified global system.
  • Facilitation of compliance with local laws and internal policies, reducing risk of fines and fraud.
  • Significant time savings, with expense management now requiring minimal manual effort.
  • Enhanced visibility into spending, enabling better decision-making.
  • Quick adoption by employees, thanks to a straightforward and intuitive interface.
Autoneum logo
Autoneum

Visit their website

Autoneum
About the company

Autoneum is globally leading in acoustic and thermal management for light and commercial vehicles. The company develops and produces multifunctional, lightweight and sustainable components and systems for interior floor, interior trim as well as engine bay and underbody.

The company is represented in 25 countries, employs around 16 500 people and operates 77 production facilities worldwide.

  • Industry: Automotive supply industry

  • Key Challenge for Global Travel Management department: Consolidating travel and expense management across multiple regions with diverse processes.

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Mobilexpense receives a 4.5 star review on G2, Gartner, Capterra and OMR

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