Your shortcut to a lighter workload.

Remove friction with automated expense workflows.

Eliminate inefficiencies by instantly routing expenses to the right approvers based on pre-set rules.
Automated workflows ensure adherence to internal policies and external regulations.
Real-time access to expense data that enables proactive budget forecasting.

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See it in action
Automatically detect out-of-policy spend and set custom rules within mobilexpense and go digital, image with computer screen

+3,000 customers trust us with expenses

The results you should expect from an automated expense management system

95%

Time saved

Easier expense process by automating manual tasks such as data entry and sorting receipts.

80%

Improved efficiency

Make better decisions with digitised processes and concentrate on more important work.

25%

Money saved

Our streamlined administration and spend management solutions have helped our customers save millions.

Receipt capture and data extraction
Don’t lose another second to paperwork.

Eliminate manual input by auto-categorising expenses and extracting receipt data.
Capture spend in real time through mobile and web-based tracking.
Scan receipts instantly to improve accuracy and reduce employee effort.
Enforce policy and budget rules automatically at the point of submission.

Set rules and workflows, enforce everywhere 

Smoothly blended rules for every country you operate in.

 Reduce finance team workload by automating repetitive tasks.
Free employees from admin, so they can focus on higher-value work.
Minimise human error and avoid costly processing mistakes.
Seamlessly adapting to the rules of every country.

Travel Management_Image 3 (ENG)

Expense management software in your pocket

6 simple steps and you're on your way to smarter expenses

Use a mobile app to scan a receipt or upload a photo of a receipt 

We've developed an intuitive mobile and desktop expense app. You can either use your phone or laptop to upload and categorise expenses in a report. The AI receipt scanner automatically fills in the data. Once you are happy with your expense, add it to a report.Travel Management_Image 3

Approve expenses

Set custom workflows and specific approvers for expense reports. Once the expense report is complete and submitted, managers receive notifications that the report is ready to review. They can then approve or reject the expense claim.Travel Management Image 5

Detect anomalies 

Flag policy breaches before they happen. Expense reports containing claims that violate business rules will be flagged with a warning symbol. Approvers can clearly see when an expense is according to company policy.Expense management_Above fold (Option 1)

Process reimbursements faster

When your ERP and payroll systems are seamlessly connected, you can synchronise data and workflows.
Employees are also immediately notified when their expense report has been rejected, so they don't waste time on the back-and-forth.Mobilexpense brand image old20

Easily claim VAT back

Accounting files include data for local and foreign VAT reclaim
VAT can be selected by the employee or added by the controller
Database includes VAT rates by category and countryMobilexpense brand image old46

Enjoy easy (data-driven) decision making 

Receive email alerts from detected excess spending.  
Identify top spenders, spending trends and irregularities across regions with interactive maps and visual cues.   
Improve forecasting and budgeting using seasonal data.Data & Insights_Above fold (ENG) Option 4

Automated visibility into every transaction.

AI Receipt capture

Declaree’s intuitive mobile app simplifies the expense reporting process. Turn paper receipts into digital expenses with a tap.

AI Receipt capture

Policy enforcement

Flag out-of-policy claims instantly (before they’re submitted).

Policy enforcement

Smart categorisation

Auto-assign categories, GL codes, or cost centres based on merchant or user role.

Smart categorisation

Approval workflows

Establish well-integrated policies based on custom field variables, ensuring compliance with internal and external policies.

Approval workflows

Audit trail

Every step—from creation to approval—is timestamped and stored.
Audit trail

ERP and payroll integration

Push validated expenses directly to your ERP or HR systems like SAP, NetSuite, accounts payable, or payroll systems.
ERP and payroll integration

Manual vs automated – What’s the difference?

Manual process
Mobilexpense automation
Expense processing
Employee enters everything
AI scans receipts and invoices and fills in fields
Categorisation
Guesswork by user
Auto-matched to correct category
Expense report creation
Built from scratch
Pre-filled with receipts and cards
Approval routing
Email back-and-forth
Dynamic, rule-based workflows
Reimbursement
Delayed by errors
Faster with accurate, complete data

Expense compliance for all business sizes

Looking for expense management software for a mid-sized business?
Or trying to manage global enterprise spend?

Small business

Small business

Stay on top of regulations to avoid costly fines and keep operations running smoothly.

Learn more
Mid-size business

Mid-size business

Enforce policies, automate approvals, and keep spend visible across departments.

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Enterprise

Enterprise

Multi-entity reporting, ensure compliance across regions, and receive real-time spend insights.

Learn more

What our customers say

Conbit logo-Green

Paul Staal

Board Director at Conbit

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Rugby Nederlands logo black

Marielle ten Rouwelaar

Secretary & Office Manager for Rugby Netherlands

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Lucien Bikes-Logo

Gerald Evers

CFO at Lucien Bikes

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Need guidance picking an expense management solution? 

SpendLab case study preview

SpendLab strengthened expense policy enforcement

✅ Automated expense approvals
Each expense follows a structured approval flow — first to the manager, then to HR

✅ Enforced fixed expense policies
Home office allowances, mileage rates, and other fixed reimbursements are pre-set in the system.
 
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Find out what’s possible when expenses just work

Discover how effortless expense reporting can be
Understand where your money really goes
Explore the impact of smart expense management
Discuss your business needs with one of our experts.

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employee submitting an expense report