Expense Management Software | Improve Productivity

Spend management for real-time control

Manage expenses, approvals, company cards and policies from one platform that fits naturally into how you work today.

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Trusted by 3,000+ European companies to manage spend

TURN INSIGHTS INTO ACTION

Stay on top of company spend

Track expenses, reimbursements and card transactions across teams, entities and countries as they happen.

Reports (No background)

CONTROL SPEND BEFORE IT HAPPENS

Stop out-of-policy spend

Use approval flows and personalised expense policies to control company spending before it’s submitted or reimbursed.

Small Business_Out of Policy
Declaree - AI receipt scanner

AI-ASSISTED EXPENSE RECOGNITION

Capture and match spend automatically 

Employees can capture receipts the moment spend happens, while transactions are automatically imported and matched. Missing receipts are flagged before month-end, without the back-and-forth chasing.

FLEXIBLE SPENDING FOR EVERY TEAM

Bring your own cards - or use ours

Transactions from existing cards are automatically imported into Mobilexpense and linked to the right employee for faster, more accurate reconciliation.

Landing Page Cards Image 1 (ENG)

Spend smarter with Mobilexpense Cards

Issue virtual and physical cards

Create cards for employees individually, anywhere and anytime.
Issue virtual and physical cards

Freeze, unfreeze and terminate

One-click security controls. Freeze a card instantly if something looks wrong, then unfreeze or terminate permanently.
Freeze, unfreeze and terminate

Company-wide and per-card limits

Set budgets at the company, department, or individual level with real-time alerts when thresholds are reached.
Company-wide and per-card limits

Block merchants and categories

Restrict spending by merchant, category, or ATM permissions: policies enforced automatically on every transaction.
Block merchants and categories

Real-time transaction visibility

See card transactions instantly as they happen in Declaree. No need to wait for bank statements.

Real-time transaction visibility

Real-time spend monitoring

Track company spending across all cards in one place and quickly spot unusual or out-of-policy transactions.

Real-time spend monitoring

All controls work seamlessly alongside expenses, approvals, and exports.

NO MORE SILOED TOOLS

Connect every step of company spend

Integrate seamlessly with your ERP, accounting, and HR systems to keep all your data in sync. Automate expense flows, reduce manual reconciliation and gain real-time visibility across spend.

[Marketplace]

Powerful enough to change everything, simple enough to fit right in

VdR - Der Tabakmittelstand (100x100)

"We probably saved 80% of our time just around matching credit card statements."

Maximilian van Ackeren, Head of SME and Technical Regulation

"We probably saved 80% of our time just around matching credit card statements."
SpendLab logo MXP

"I can import expense reports in just a few minutes. It used to take hours"

Betty Bajec, HR and Payroll Administrator

"I can import expense reports in just a few minutes. It used to take hours"
RIL logo square as mobilexpense customer testimonial

"The app is very easy to understand. It’s really good."

Benjamin Zajonskowski, Project manager at RIL

"The app is very easy to understand. It’s really good."
Kaaiman reizen logo (100x100) (1)

"It takes half the time to have immediate insights of expenses"

Anna, Travel consultant and office manager at Kaaiman Reizen

"It takes half the time to have immediate insights of expenses"
English 86% (100 x 50 px)

reduction in time on credit card reconciliation

reduction in time on credit card reconciliation
English 50% (100 x 50 px)

less admin related to a trip

less admin related to a trip
100% (100 x 50 px)

visibility into spend

visibility into spend

FAQs

Does Mobilexpense integrate with our systems?

Yes. Mobilexpense connects with leading ERP, accounting, HR, and payroll systems including SAP, Microsoft Dynamics 365, Exact, Personio, and ADP. Depending on your setup, data can be synced through native connectors or API-based integrations to streamline reconciliation, reduce manual work, and keep your expense data aligned with your existing systems.

Can we use our existing company cards?

Yes. You can connect your existing company credit cards to Mobilexpense and automatically import transactions into your spend workflows. Each transaction is linked to the right employee for faster reconciliation and real-time spend visibility.

If you prefer, you can also use Mobilexpense credit cards, available as virtual or physical cards. Unlike prepaid or debit cards, Mobilexpense cards are bank account independent, don’t require pre-funding, and offer broad card acceptance.

Is my data secure with Mobilexpense?

Yes. Mobilexpense is fully GDPR compliant and holds three key certifications and compliance reports: ISO/IEC 27001:2022, PCI DSS, and ISAE 3402 Type 2. We follow strict security and data protection standards to ensure your financial data is safe. 

How much does Mobilexpense cost?

Pricing depends on your company size, number of users, and the complexity of your setup (entities, countries, and integrations). Pricing typically starts from around €8 per user/month, depending on your configuration. Book a demo to get a tailored quote.

 

 

BOOK YOUR PERSONALIZED DEMO

Bring visibility and control to your company spend

Explore workflows tailored to your approval processes
See relevant ERP and accounting integrations
Understand compliance across your entities and countries
Get practical, tailored guidance with no obligation


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