Expense management software to control business expenses
Finance gains real-time visibility and faster approval cycles
Automate expense management for a smooth and integrated workflow.
Control business expenses, define rules and let smart expense software handle the expense processing.
Experience faster, more accurate reports and reimbursements.
3.000+ companies count on Mobilexpense for expense management






Take full control with all your tools in one place
Embrace efficiency with automation
Declaree’s intuitive mobile app simplifies the expense reporting process, allowing employees to scan receipts instantly, reducing friction and time spent on administrative tasks.
Stress-free compliant mileages and per diems
Add dates and destinations, and let our calculation engine create your entries. Submit expenses, log mileages and daily allowances on the go.
Adapt to your existing workflow
Declaree by Mobilexpense is designed to integrate with existing business systems, making it a flexible, scalable solution that adapts to your company’s ecosystem.
User-friendly workflow with an intuitive mobile expense management app
Declaree’s intuitive mobile app simplifies the expense reporting process.
Snap a photo of your receipt and watch as an expense is instantly generated for you.
Using AI receipt scanning technology, we extract, verify, and validate all relevant data.
More strategy. Less spend check with credit cards
Spend management software to eliminate the receipt chasing process
Have confidence that spend stays within set limits and policies with our expense management solution.
Have peace of mind with cards restricted by vendor, amount, or timeframe.
Benefit from real-time visibility into recurring and one-off expenses.
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Expense policy enforcement, before you even ask
Ensure every expense follows the rules, without relying on manual reviews
Mobilexpense adapts to your industry, workflows, and policies.
Easy to adopt and scale across teams.
Visual alerts that highlight out-of-policy expenses.
Built-in rule-setting helps you manage budgets and enforce internal guidelines with confidence.

Curious about the cost of simplifying your expenses?
Start for as little as €8 per month and save way more on your expenses.
#1 Online expense management platform
for CFOs and finance teams
All our expense solutions meet the latest regulatory updates and prioritise data safety. Our dedicated Compliance Team ensures that we maintain ISO 27001:2013, ISAE 3402 Type II, and PCI DSS certifications.
All our customers benefit from free, personalised support and guidance for their expense management challenges.

Manage all business credit cards online and in real-time
Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.
Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

These customers use our CO2 emissions tracking tool
Understanding the Dutch Government's CO2 Reporting Requirements
In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.
Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.
This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.
For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.
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Join the movement of CO2 emissions tracking
CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.
Customers using our company cards

"Mobilexpense is a real game-changer for us."
Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.
"[We] have reduced the time needed to manage expenses by 50%."
The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

"It's a win-win for efficiency and trust!"
The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!
Time saved
Easier expense process by automating manual tasks such as data entry and sorting receipts.
Satisfied customers
Make better decisions with digitised processes and concentrate on more important work.
App downloads
Let your employees declare their expenses on the go with a simple photo and our OCR engine.
What our customers say

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''
Paul Staal
Board Director at Conbit

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."
Marielle ten Rouwelaar
Secretary & Office Manager for Rugby Netherlands
"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "
Gerald Evers
CFO at Lucien Bikes