Optimise productivity with automated expense management

Automate expense management for a smooth and integrated workflow.
Control business expenses, define rules and let smart expense software handle the expense processing.
Experience faster, more accurate reports and reimbursements.

Book a demo What our customers say

Automate approvals and highlight discrepancies

Upgrade your approval process through automation. Scan receipts instantly, reduce friction and time spent on administrative tasks.

Compliant mileages and per diems

Add dates and destinations, and let our calculation engine create your entries. Submit expenses, log mileages and daily allowances on the go.

Adapt to your existing workflow

Declaree by Mobilexpense is designed to integrate with existing business systems, making it a flexible, scalable solution that adapts to your company’s ecosystem.

More control, more empowered employees

With Mobilexpense business credit cards, you can eliminate out-of-pocket expenses while ensuring full control over company spending. Finance teams can:

Set spending limits per transaction or period with smart expense software.
Issue vendor-specific cards for controlled ad spend or event costs.
Issue, block, or manage cards without ever stepping into a bank.

We are GDPR compliant and our data centres are located in Europe.

All our expense solutions meet the latest regulatory updates and prioritise data safety. Our dedicated Compliance Team ensures that we maintain ISO 27001:2013, ISAE 3402 Type II, and PCI DSS certifications.

All our customers benefit from free, personalised support and guidance for their expense management challenges.

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

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Join the movement of CO2 emissions tracking

CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.

"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

"It's at least 90 to 95% less work for us now thanks to the card integration, compared to the previous paper and Excel process. I think I'm sending 95% less time on expenses. "

Gerald Evers

CFO at Lucien Bikes

''Mobilexpense makes your life much easier, and makes doing your administrative tasks a lot more fun than in the past where it was more like a headache.''

Paul Staal

Board Director at Conbit

"Mobilexpense had the most attractive offer for us. They provided the functionalities we were looking for and they were responsive to specific questions we had."

Marielle ten Rouwelaar

Office Manager for Rugby Netherlands

Optimise productivity with automated expense management

3.000+ companies count on Mobilexpense for expense management

Automate approvals and highlight discrepancies

Compliant mileages and per diems

Adapt to your existing workflow

User-friendly workflow with an intuitive mobile app

Scalable and compliant spend management

More control, more empowered employees

online expense management system

Manage all business credit cards online and in real-time

These customers use our CO2 emissions tracking tool

Understanding the Dutch Government's CO2 Reporting Requirements

Join the movement of CO2 emissions tracking

Customers using our company cards

"Mobilexpense is a real game-changer for us."

"[We] have reduced the time needed to manage expenses by 50%."

"It's a win-win for efficiency and trust!"

Time saved on expenses

Expense solution customers

Mobile expense app downloads

This e-book offers a detailed guide to help you find the best expense management solution selection process, that fits your unique needs.

Gerald Evers

Paul Staal

Marielle ten Rouwelaar

Hi! How can we help you to optimise your expense management?

Book a demo

We simplify expense management with innovative, user-friendly solutions for both employees submitting expenses and finance controllers looking into business spend.