Create efficient and automated processes for travel approvals

Experience an intuitive mobile app that lets employees scan receipts, log mileage, and submit expenses on the go.

Transparency and compliance on every spend

Miss nothing with a smart travel expense tool that flags out-of-policy expenses and prevents unauthorised spending.

Mobilexpense cards for smarter spending

Empower employees with Mobilexpense business credit cards, eliminating out-of-pocket expenses for happier travellers.

Bring your systems together

Spend less time reconciling and more time making decisions

Whether it’s your ERP, accounting software, HR system or travel provider, our smart integrations keep everything in sync.
Here’s what to expect:

Connect your existing tools with minimal IT involvement and no disruptions to daily work.
Automatically sync expenses, budgets and employee data across systems.
Save time on manual tasks and get clearer insight.

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Mobilexpense integrations: BCD, ADP, d.velop, Personio

Scalable and compliant travel expense management software

We've developed our corporate travel expense management software to achieve harmonisation in spend management across your European operations.

Declaree by Mobilexpense ensures seamless compliance with local and regional requirements, enabling a scalable solution that adapts to your business.

travel expense management. Text on image: Flight out-of-policy, Auto-declined

How our travel and expense management software works

Book your business travel with our integrated tool.
Your trip itinerary data is sent from the booking tool back to Mobilexpense.
Your travel booking is pre-approved.
Your travel expense report is automatically created with the correct data such as dates, destination, etc.
Expenses are automatically added to your report and card payments are immediately available in Mobilexpense.

business travel expense management software

"We probably saved 80% of our time just around matching credit card statements."

Maximilian van Ackeren, Head of SME and Technical Regulation

"I can import expense reports in just a few minutes. It used to take hours"

Betty Bajec, HR and Payroll Administrator

"The app is very easy to understand. It’s really good."

Benjamin Zajonskowski, Project manager at RIL

reduction in time on credit card reconciliation

less admin related to a trip

visibility into spend

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

Featured

Join the movement of CO2 emissions tracking

CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.

"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

Make business travel easy for employees, travel managers, and finance teams:

Spend 95% less time managing travel expenses

Book a demo

3.000+ companies count on Mobilexpense for expense management

Take full control with all your tools in one place

Create efficient and automated processes for travel approvals

Transparency and compliance on every spend

Mobilexpense cards for smarter spending

Bring your systems together

Spend less time reconciling and more time making decisions

Scalable and compliant travel expense management software

How our travel and expense management software works

Curious about the cost of simplifying your expenses?

Start for as little as €8 per month and save way more on your expenses.

Smarter business spending with Mobilexpense cards

Smarter travel expense management with Mobilexpense cards

Backed by customer testimonials and real-world results

"We probably saved 80% of our time just around matching credit card statements."

"I can import expense reports in just a few minutes. It used to take hours"

"The app is very easy to understand. It’s really good."

reduction in time on credit card reconciliation

less admin related to a trip

visibility into spend

Manage all business credit cards online and in real-time

These customers use our CO2 emissions tracking tool

Understanding the Dutch Government's CO2 Reporting Requirements

Join the movement of CO2 emissions tracking

Customers using our company cards

"Mobilexpense is a real game-changer for us."

"[We] have reduced the time needed to manage expenses by 50%."

"It's a win-win for efficiency and trust!"

This e-book offers a detailed guide to help you through the selection process, ensuring you find a solution that fits your unique needs.

Stop worrying about travel and expense management

Talk to an expert

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Trusted by 3,000+ companies to automate expense management and compliance.