Travel Expense Management Software for Businesses

Business travel expense management on autopilot

Connect your travel tools, capture expenses on the go and manage mileage and allowances from one platform.

travel expense management tool. Text on image: Business trip to Vancouver
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Spend 95% less time managing travel expenses 

Mobilexpense’s corporate travel expense management software:

Keeps costs in check
Simplifies approvals
Integrates with your existing travel tools
Gives travellers the freedom while remaining in full control over budgets, compliance, and reporting.

Book a demo

Supporting 3,000+ EU companies managing travel expenses

For every trip, traveller and approver

Simplify every step of travel expenses

Automated Expense Capture

Submit expenses anywhere

Employees scan receipts, log mileage, and submit travel expenses on the go from one mobile app.

Visibility & Control

Stay ahead of travel spend

Automated approvals and policy checks help finance teams keep every expense visible and compliant.

Company Cards

Eliminate out-of-pocket spending

Give employees company cards for travel expenses while finance keeps track of transactions in real time.

TRAVEL INTEGRATIONS 

Bring your systems together

Integrate seamlessly with your ERP, accounting, travel and HR systems to keep all your data in sync. Automate expense flows, reduce manual reconciliation and gain real-time visibility across spend.


Mobilexpense integrations: BCD, ADP, d.velop, Personio

GLOBAL COMPLIANCE

Per diems and daily allowances, applied automatically

Calculate, localise and reimburse per diems across all your team’s locations - with built-in European compliance.

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AUTOMATED CONTROL

Keep every travel expense policy-compliant

Automatically flag out-of-policy expenses, enforce approval workflows, and keep travel spend aligned with your company rules across every team and region.

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BUSINESS CREDIT CARDS

Travel spending without  turbulence

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CREATE

Issue cards for every traveller

Issue physical, virtual, or single-use cards for business travel expenses.

CONTROL

Set spending limits

Control travel spend by traveller, trip, merchant or transaction.
AUTOMATE

Enforce travel spend policies

Apply spending rules instantly and connect every transaction directly.

MONITOR

Manage cards in real-time

Track company card spend in real time and freeze cards instantly when needed.

FAQs

How does travel booking work with Mobilexpense?

Mobilexpense connects with your existing travel booking tools, so employees can continue booking through approved providers like Perk. Once a trip is booked, travel details can automatically flow into Mobilexpense to pre-fill expense reports, simplify approvals, and give finance teams better visibility into travel spend.

Does Mobilexpense allow employees to book travel within the platform, or redirect to approved providers?
Mobilexpense does not currently function as a travel booking tool itself. Instead, it integrates with approved travel providers or travel management companies (TMCs) to streamline the process.
Can travel itineraries sync directly with expense reports?

Yes. When connected to supported travel booking tools, Mobilexpense can automatically sync itinerary details into expense reports.

Flights, hotels, and other travel bookings can be added as draft expense entries with trip details like dates, destinations, and costs already pre-filled. This helps employees submit expenses faster while giving finance teams more accurate and structured travel data. 

Note: This depends on the travel booking provider you're integrated with.

 



Is my data secure with Mobilexpense?

Yes. Mobilexpense is fully GDPR compliant and holds three key certifications and compliance reports: ISO/IEC 27001:2022, PCI DSS, and ISAE 3402 Type 2. We follow strict security and data protection standards to ensure your financial data is safe. 

How much does Mobilexpense cost?

Pricing depends on your company size, number of users, and the complexity of your setup (entities, countries, and integrations). Pricing typically starts from around €8 per user/month, depending on your configuration. Book a demo to get a tailored quote.

 

 

Powerful enough to change everything, simple enough to fit right in

"Declaree is super user-friendly. Without any training our employees were able to start expensing instantly. The OCR is super fast and captures all receipt data even when the app is offline."
Danny S.
Financial assistant to CFO
"The end users find the application very intuitive and easy to use. (...) For our Finance department, the Declaree approval flow enables them to be in control of the expense claim process."
Verified User
Mechanical or Industrial Engineering
"It is a really convenient tool to use and create reports to group your declarations all together. The integration of the mobile phone application and the webtool also works fine."
Vincent P.
Assistant professor
"It's a really simple app that you can tailor to an individual, setting up defaults for currency and project they are working on. Simple to take a photo of your receipts on your phone and submit expense reports."
Verified User
Mechanical or Industrial Engineering

BOOK YOUR PERSONALIZED DEMO

Fast-track your travel expense management

Explore workflows tailored to your approval processes
See relevant ERP and accounting integrations
Understand compliance across your entities and countries
Get practical, tailored guidance with no obligation
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Book your slot
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15 Min Intro Call
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Tailored Demo

Manage all business credit cards online and in real-time

Instantly issue or block business credit cards, manage lost cards, pin codes and more from our online application’s central dashboard. Manage spend and employee cards from one application. And you won't ever have to set foot in a bank.

Automated policy enforcement ensures that expenses are compliant. Combined with a real-time view on expenses, overspending becomes nearly impossible.

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These customers use our CO2 emissions tracking tool

Understanding the Dutch Government's CO2 Reporting Requirements

In response to the growing concerns about climate change and the Netherlands' commitment to reducing CO2 emissions, the Dutch government introduced new legislation to monitor and manage the environmental impact of work-related travel. This legislation, known as the "Rapportageverplichting werkgebonden personenmobiliteit (WPM)", mandates organisations with a workforce of 100 or more to provide detailed reports on the CO2 emissions resulting from their employees' business and commuting travels.

Starting from 1 January 2024, if your organisation falls into this category, you'll be required to maintain a record of the CO2 emissions from both business trips and daily commutes of your employees. This data will play a crucial role in the country's efforts to understand and reduce the carbon footprint of work-related travels, which currently account for a significant portion of the total kilometers driven in the Netherlands. The deadline for submitting the required data for the year 2024 is set for 30 June 2025.

This move by the government not only emphasizes the importance of environmental responsibility but also underscores the role employers play in promoting sustainable travel options and practices.

For a comprehensive understanding of these requirements and to ensure your organization remains compliant, the official RVO website offers detailed insights.

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Join the movement of CO2 emissions tracking

CO2 emissions tracking is at the forefront of sustainable business practices. Find out more about what emissions tracking is, why it's necessary, the tools you can use for it and the benefits for your company - and the planet.

Customers using our company cards

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"Mobilexpense is a real game-changer for us."

Our Mobilexpense solution is a real game-changer for us. With the convenience of self-issued credit cards for employees and seamless integration of claims data for administration, we not only save valuable time but also have complete control over our expenses. Efficiency and convenience come together in this super service. For our international projects, we now even give temporary cards to freelancers with a set expiry date. For office workers, a virtual card. Super convenient.

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"[We] have reduced the time needed to manage expenses by 50%."

The integration of credit cards with the expense application has reduced the amount of lost receipts, accelerated the expense claims and contributes to a general smoothening of our expense management. It was easily deployed and accepted by the people and has reduced the time needed to manage expenses by 50%.

Ovotrack-TEMP

"It's a win-win for efficiency and trust!"

The new Mobilexpense cards provide complete card management for us at Ovotrack, making it super easy to order and distribute new cards, but also to set limits to transactions or monthly spend, and have real-time insight in all transactions. Our employees value their independence and the ability to manage their spending in real-time using either a plastic or virtual card, directly linked to their mobile app. It's a win-win for efficiency and trust!

Understand where admin can be reduced

Explore automated ways to improve control

See how it integrates with your tools