Excel spreadsheets were not built to manage business expenses. They feel familiar, but with speed, visibility, and compliance, Excel cannot keep up.
And if you're currently juggling paper receipts, manual approvals, and reconciliation headaches, you're not alone.
According to a survey conducted by Mobilexpense, 30% of employees are still using outdated, error-prone processes for expenses.
Every day, finance managers in Europe are switching from other providers to Declaree by Mobilexpense.
Smarter, safer, and more compliant expense management
More finance teams are choosing Declaree’s cloud-based expense management system. This includes both fast-growing medium-sized enterprises (SMEs) and enterprises.
Here’s why they are making this choice. It's designed for the real world of business spending.
We've heard from thousands of customers that manual entry is slow, error-prone, and costly. From chasing down receipts to uploading them into outdated systems, it drains time your team could spend on strategic work.
Declaree simplifies the process: employees snap receipts on their phone, submit expenses in seconds, and finance directors get a clear, real-time overview.
Forget waiting until month-end to catch overspending or out-of-policy claims.
Declaree gives you real-time visibility into business expenses across departments, projects, or regions. Custom approval workflows and automated policy enforcement ensure you stay compliant without micromanaging.
This level of control is critical for managing cash flow, improving accuracy in financial data, and supporting long-term strategic decisions.
Whether you are dealing with VAT rules in Germany or mileage reimbursements in France, you need a clear record. This should not add more administrative work.
Declaree is designed with financial services and international regulations in mind. It handles:
Your records will always be audit-ready. Declaree is fully GDPR-compliant and ISO/IEC 27001 certified, with secure EU-based hosting. This gives your finance team full data privacy confidence across all markets.
Disconnected tools cause delays, duplicate entries, and gaps in your financial information.
Declaree works well with your management software.
This includes SAP, Xero, Oracle, Workday, NetSuite, and more. Expense data goes straight into your accounting or payroll system. That means:
Declaree started in Rotterdam. It is part of Mobilexpense Group. This group has over 25 years of experience. They help European finance teams simplify, digitise, and manage expenses in complex organisations.
Since 2024, Mobilexpense was acquired by mission-critical software giant, Visma.
Read more about the Visma acquisition here.
Still asking employees to keep paper receipts in their wallets? That’s not how modern expense tracking should work.
With Declaree’s intuitive receipt scanner app, your team can:
Happier employees = fewer delays and less follow-up.
“It's intuitive, it's efficient, I'm incredibly happy - Image quote
Running a small business in growth mode or managing multiple legal entities? That shouldn’t mean reinventing the wheel each time.
Declaree helps you create:Not ready to switch card providers?
No problem. With Declaree, you can bring your own business credit cards and still get full oversight, control, and automation.
Declaree connects your existing cards to your expense management system, giving you real-time visibility into every transaction.
Want even more control? You can also issue Mobilexpense business credit cards to specific employees or vendors. Set spend limits, block categories, and track usage, all from the same platform.
9. Create and manage budgets with less guesswork
Budgets only work when you can see how they’re being used, in real time. Declaree helps finance managers and directors create more accurate budgets based on live data from ongoing spend.
You’ll no longer have to wait for end-of-month reports to adjust forecasts. With built-in expense tracking and real-time categorisation, you can create budgets based on actual behaviour, not assumptions.
10. Designed for finance teams, not just employees
Many management systems are built for ease of use but ignore what the finance team needs: data, control, and auditability. Declaree balances both.
From human error in manual entries to delayed reporting that disrupts cash flow, the risks of legacy systems are real.
Declaree’s automation reduces mistakes, flags policy breaches automatically, and provides the visibility finance leaders need to act fast. That means fewer surprises and more confident decision-making based on accurate financial data.
12. Built for mid-size business agility with enterprise-grade power
Declaree offers the simplicity and speed that small businesses need, with the structure and control larger organisations rely on.
Whether you’re managing a small travel budget or operating across multiple European markets, Declaree grows with you.
We keep your financial information clean, your team efficient, and your expense processes scalable for the long term.
Today, Declaree is used by thousands of finance teams across Europe including large public institutions, pan-European consultancies, and regulated industries where compliance and control are non-negotiable.
From train tickets to per diems to corporate card transactions, Declaree centralises all business expenses in one cloud-based solution.
That means fewer tools, faster approvals, and one consistent source of truth for your financial services team. With integrated management software, it's easier than ever to ensure accuracy, spot trends, and deliver real cost savings.
Declaree can be used as a strategic tool designed for finance directors who want to: