Mobility is crucial to business success.
Why? It enables companies to operate efficiently, adapt quickly, and remain competitive in an increasingly fast-paced market.
But managing these costs efficiently is equally critical. With globalisation, rising mobility demand, and mounting complexity, organisations need a robust, all‑encompassing approach to mobility expense management that also tames employee spend. Here’s your roadmap.
What is mobility expense management and how does it work?
Mobility expense management refers to the strategies and systems organisations use to track, monitor, and optimise costs related to business travel, company vehicles, trains, taxis and other forms of mobile operations. It encompasses everything from booking and fuel to reimbursements and compliance.
Why is mobility expense management important for businesses in 2025?
- Rising market: According to Exactitude Consultancy, the global “Mobility-as-a-Service” (MaaS) market is projected to reach around US $10.85 billion by 2028, with annual growth of 18%.
- Visibility gaps: Fragmented data across HR, travel tools and fleets leads to overspend and poor budget allocation.
- Manual inefficiencies: Reliance on spreadsheets and manual entry is time-consuming and risky.
- Integration issues: Disconnected systems create costs silos, making consolidated expense reporting difficult.
What is Mobility-as-a-Service (MaaS) and how can it benefit your company?
MaaS integrates multiple transport services like public transit, ride‑shares, micro‑mobility into a unified platform. Companies using MaaS gain:
- A centralised hub for booking, tracking, and paying
- Better control and insights into mobility expenses
- Streamlined fare management and compliance tracking
When combined with a travel and expense management system like Mobilexpense, Mobility-as-a-Service significantly enhances visibility and accountability.
How can expense management systems improve mobility tracking and control?
Modern T&E platforms, including Mobilexpense, offer mobility intelligence through features like:
- Real-time allowance and tax calculations including distance-based mileage, VAT, daily subsistence, and exchange rates
- Seamless policy enforcement, which flags non-compliant claims at the point of approval
- OCR-enabled receipt capture, pre-trip controls, and audit trails, reducing manual checks by up to 90%
- ERP integration, allowing consistent, accurate data flow from system entry through to final reporting (more on integrations here)
This empowers your finance team to stay audit-ready and mobile‑smart, wherever business takes them.
How does corporate expense management help with compliance and cost control?
Taking control of employee spend hinges on automation, visibility, and policy enforcement:
- Automate expense processes to flag overspend and boost transparency
- Reduce human error (duplicate invoices, missing VAT) with automated submission triggers
- Empower finance teams: free them from admin to focus on trends and analysis
- Keep employees happy and productive by providing intuitive mobile tools and clear travel expectations (find out more about why employees prefer mobile expense tracker apps)
- Integrate expense data with ERP/CRM for richer insights and better forecasting
Corporate expense management isn’t just compliance. It becomes a source of cost savings and strategic decision-making once automated and integrated.
Check out our Compliance centre here.
How can businesses integrate mobility and employee expense management?
Your mobility programme sets the stage. Automated employee expense processes enhance it. The result? A seamless suite that:
- Tackles mobility with real-time control and cross-system coverage
- Delivers smarter, error-free employee expense management
- Enables finance leaders to forecast, negotiate, and optimise
- Facilitates compliance with global tax and travel policies
What's the difference between using mobility expense management vs manual tracking?
How can Mobilexpense help manage your mobility and expense strategy?
With us, you don’t just get software - you get a partner. We:
- Gain insight into your mobility needs and current systems
- Map out cost-saving levers via MaaS integration and policy automation
- Automate T&E workflows, from receipt capture to policy enforcement and reporting
- Integrate with ERP/CRM systems for unified data and compliance oversight
Final word
Mobility and employee spend management are two sides of the same coin. When you combine a robust mobility expense strategy with automated, policy-driven travel and expense systems, you gain clarity, savings, compliance. Whether you’re managing fleets, international travel or dynamic workforce expenses, this integrated approach helps your business stay agile, transparent, and audit-ready.
Find out more about our expense integrations and how they can help increase your business' efficiency and profitability.